At the Tribunal | |
Before
THE HONOURABLE MR JUSTICE BURTON (PRESIDENT)
MR J M KEENAN
MR R P THOMSON
APPELLANT | |
RESPONDENT |
Transcript of Proceedings
JUDGMENT
For the Appellant | Mr D O'Carroll, Advocate Instructed by- Law at Work 151 St Vincent Street GLASGOW G2 5NJ |
For the Respondent |
Ms P Keys, Solicitor Of- Messrs McGrigors Solicitors Pacific House 70 Wellington Street GLASGOW G2 6SB |
REASON FOR DISMISSAL
The Tribunal erred in its approach to substantial other reason (contrary to Hollister, Banerjee, Harper and Gilham) by expressing its own view as to the commercial decision leading to the business re-organisation requiring alteration to the terms and conditions of the Applicant's employment, rather than addressing the employer's reasons. It consequently found the decision unfair due to lack of a statutory reason, and prevented proper consideration (in the alternative) of reasonableness. Conclusion that dismissal was for a substantial other reason substituted, and the issue as to fair dismissal remitted, and to a different Tribunal.
THE HONOURABLE MR JUSTICE BURTON (P):
"One of the core elements of our debt recovery and associated services is the effectiveness of all those involved in the recovery cycle, including Sheriff Officers and Witnesses. It had in recent months become increasingly apparent to us that restricting household visits to daytime hours was reducing the ability of the Sheriff Officer and Witness to be effective, both in obtaining the relevant personal and financial information and in negotiating settlement proposals. To overcome this, and to meet the requirements both of our business and those of our clients, the decision was taken to introduce a shift working system which incorporated evening hours."
The Tribunal continues that the Appellant wrote to the Applicant to confirm his specific objections to the acceptance of the revised contract of employment, and the Applicant did not respond to that letter.
"Joy Glass outlined to Mr Richardson the commercial reasons behind the proposal to introduce the shift working system. This had nothing to do with overtime or any desire to cut costs, but was principally a result of the requirement to provide the service demanded by clients and to ensure that the firm retained its position as a leading provider of debt recovery and associated services. In achieving these objectives, it was essential that the Sheriff Officers played a more effective role in the debt recovery process and this inevitably required them to come face to face with debtors – something which had proven difficult during daytime hours. Andrew Richardson accepted all of this, particularly the requirement to speak face to face with debtors, which he believed was an essential part of the Sheriff Officer's job.
However, he did not accept that he should be required to alter his working hours to accommodate this requirement. In his view, the Officers' working day should remain as it is, with overtime payments being made for the additional evening hours required.
According to Andrew Richardson, he currently works approximately one week in eight as a duty week, for which he receives overtime payments. As he sees it, the introduction of the shift system will deny him the opportunity to earn these overtime payments. It was explained to him that hours worked outwith the 37.5 hours per week would still attract overtime."
"The ball is firmly in your court. I have held my position for 7 months now; have given a huge amount of thought to the matter and been in receipt of specialist legal advice. The Company must now decide either to accept, along with the rest of my contract, this last strand or to unfairly dismiss me.
I await your decision."
7. At paragraph 19, it is recorded that the Appellant wrote to the Applicant on 30 September 2003 a letter reiterating that the overall number of hours worked by Sheriff Officers per week did not alter and would remain at 37½. One week out of four the Applicant would work from 11.30am to 8pm on a Monday to Thursday. Other weeks he would work normally. It was the Appellant's position that working that pattern would allow the Appellant to plan the work more effectively and at a lower cost. While giving the Applicant his notice of termination it encouraged him to reconsider his position, and indicated its preparedness to re-engage him on the new terms and conditions.
26. 26. "The change proposed by the respondents to move to shift working would not have been a temporary change. The respondents' position was that they wanted to obtain flexibility, although they might be willing to change the hours of the shifts. The proposed change was only a "pilot scheme" in the sense of the hours of the shifts being imposed. It was not a "pilot scheme" in relation to the imposition of the shift system as such.
27. 27. Before the proposed change in the contract there had been work available for Sheriff Officers and witnesses both in the morning and in the evenings. After the change there was still work in the mornings and in the evenings, albeit that work was being done on a shift system. To have worked the shift system, as proposed, would have meant a loss in earnings to the applicant. That was because there would be no payment of overtime for the evening working. Other Officers on shift work would carry out the work which the applicant might in the past have done in the evening for which the applicant would in the past have received overtime pay."
and at paragraph 59 as follows:
"59. In this case we have found that there had always been the need for evening work to be carried out and that no evidence had been led by the respondents of any altered requirements by their customers or clients. Mrs Glass stated that the proposed change was to meet client demands but no evidence of what those demands might be or how they may have changed was led."
"In paragraph 59 the Tribunal specifically mentioned that Mrs Glass had stated that the proposed change was to meet client's demands. In her evidence in chief Mrs Glass stated that overtime was worked on an "as required basis" and did not necessarily coincide with the volume of instructions. She stated that the firm was not in control of overtime as it depended on the nature of the instruction. In cross examination she referred to changing client requirements and gave evidence that the firm's clients were principally public sector clients and the firm was requiring to provide more of a debt counselling service to those clients and required better information about people's circumstances. The firm was to provide detailed reports for the public sector clients.
She also referred to legislative changes which restricted the enforcement of decrees on domestic households and that negotiations and voluntary arrangements reached with debtors were more common. She explained that poindings had been replaced by attachments and then gave evidence of the special warrant required for dealing with domestic debt. She explained there was a need for reports on the circumstances of the debtor so a decision could be taken as to what to do. She also gave evidence about a statutory debt arrangement scheme which was about to be introduced.
Paragraph 59 was not meant to be interpreted to the effect that Mrs Glass had given no such evidence. That paragraph has to be read in conjunction with paragraph 58 when reference was made to the case of Banerjee. The only evidence which the Tribunal heard about any required changes came from Mrs Glass and no documentary evidence was [led] or oral evidence from any other person."
"(1) In determining for the purposes of this Part whether the dismissal of an employee is fair or unfair, it is for the employer to show-
(a) (a) the reason (or, if more than one, the principal reason) for the dismissal,
and
(b) that it is either a reason falling within subsection (2) or some other substantial reason of a kind such as to justify the dismissal of an employee holding the position which the employee held."
"We, for our part, do not think that in order to qualify as a reorganisation involving a state of things which amounts to "some other substantial reason" it is necessary to show that the occasion for it is an alternative to total disaster. We think it is sufficient if the occasion for it is a sound business reason; and by that we mean not a reason which we think is sound, but a reason which management thinks on reasonable grounds is sound."
That passage was specifically approved by Lord Denning MR in the Court of Appeal in Hollister v National Farmers' Union [1979] IRLR 542 at 551.
"18. The question is, was it a substantial reason? This is, as we think, to a very large extent a matter for the employer."
And then he said at 19 as follows:-
19. If an employer comes along and says 'We have evolved such-and-such a policy' and either 'we regard it as a matter of importance' or 'the advantages which are to be discerned from this policy are so-and-so,' subject to there being any effective cross-examination, it seems to us that it must inevitably follow that that evaluation by the employer of the policy as a matter of importance, a matter in which substantial advantage is discerned, if it is properly the subject matter of another reason, can be seen to be the subject of a substantial other reason."
"It was argued before us that it was not sufficient to bring a case within this category simply to show that the employer for reasons of his own regarded the reason as a substantial one. There must, it was said, be facts which indicated that the employer was entitled to regard the reason as being substantial. We were referred in this connection to Hollister v the National Farmers' Union [1979] IRLR 238. This again may be correct but within certain limits. Obviously an employer cannot claim that a reason for dismissal is substantial if it is a whimsical or capricious reason which no person of ordinary sense would entertain. But if the employer can show that he had a fair reason in his mind at the time when he decided on dismissal and he genuinely believed it to be fair this would bring the case within the category of another substantial reason. Where the belief is one which is genuinely held, and particularly is one which most employers would be expected to adopt, it may be a substantial reason even where modern sophisticated opinion can be adduced to suggest that it has no scientific foundation (Saunders v Scottish National Camps Association Ltd [1980] IRLR 174)."
Finally, in Kent County Council v Gilham [1985] IRLR 18, a decision of the Court of Appeal, Griffiths LJ said this, at paragraph 18:-
"It is quite impossible to argue that such a reason could not be a substantial reason for dismissing a dinner lady. The hurdle over which the employer had to jump at this stage of an enquiry into an unfair dismissal complaint is designed to deter employers from dismissing employees for some trivial or unworthy reason. If he does so, the dismissal is deemed unfair without the need to look further into its merits. But if on the face of it the reason could justify the dismissal, then it passes as a substantial reason, and the enquiry moves on to s57(3) [the equivalent to what is now at s98(4)], and the question of reasonableness."
"58. It is however not enough for an employer seeking to [rely] upon the need to implement a re-organisation as constituting a substantial reason simply to state that, and he must demonstrate that it has discernible advantages."
That, we conclude is the first area in which this Tribunal starts to diverge from the principles to which we have referred. Of course what he in fact has to demonstrate is that he concluded that it had discernible advantages. The Tribunal continued:-
"We considered the case of Banerjee v. City & East London Area Health Authority (supra) in which a dismissal was held to be unfair as no evidence had been led to discharge the onus on the employers under what was then paragraph 6(1)(b) of Schedule 1 of the Trade Union and Labour Relations Act 1974 (now contained in Section 98 of the 1996 Act). In that case it was held that it was not enough simply to say "This is our policy, this is the recommendation which we have received from a body appointed to advise us and that is that"."
In conclusion thereafter the Tribunal considering the facts of the case was set out at paragraph 64:-
"64. It therefore is our view that the principal reason for making the change in the terms and conditions of Officers and witnesses such as the applicant was to make the business more profitable by in effect cutting down the amount of overtime which would have to be paid for. It did not appear to us that the imposition of the shift system was of such discernible advantage to the respondents that, to quote Lord Denning in Hollister (supra), "the only reasonable thing to do was to terminate the employee's contract unless he would agree to the new arrangement". We therefore concluded that the respondents had failed to show that the reason for dismissal was some other substantial reason and accordingly they had failed to show the reason for the dismissal in terms of Section 97(1) of the 1996 Act. The dismissal is accordingly unfair."
It is quite apparent that what the Tribunal has applied is a test whether the reason put forward by the employer and/or the reason which it concluded was the principal reason for making the change, was one which appeared "to us", that is, to the Tribunal, to be a sound good business reason for the re-organisation, or to be of discernible advantage: not to speak of an apparently even higher burden, which it seems to have thereby imposed on the Appellant, namely, such discernible advantage i.e. some kind of overwhelming advantage such as to mitigate the consequences to the Applicant.
"62. It appeared to us from the evidence which was led that the real motive in changing the hours to a shift pattern was to ensure that work done in the evening would be done at normal rates of pay and not at overtime rates. Under the proposed new system the applicant would only be paid overtime once he had worked his full shift. …
64. It therefore is our view that the principal reason for making the change … was to make the business more profitable by in effect cutting down the amount of overtime which would have to be paid for."
"65. If however, we were wrong about that, it would be necessary for us to consider whether, if the respondents had shown that the reason for dismissal was some other substantial reason, it was reasonable to dismiss the applicant in terms of Section 98(4) of the 1996 Act"
(i). The Tribunal should consider the case without the restriction which it applied, namely, unless the business reasons were so pressing that it is vital for the survival of the business that the terms be accepted, it is not unreasonable for an employee to refuse the terms.
(ii) The Tribunal should not limit their approach to the questions to be answered … by looking at the matters solely from the point of view of the advantage or disadvantage of the new contract from the point of view of the employee. It is necessary to consider and take into account the benefit to the appellants in imposing the changes in the new contract. …
(iv) An express finding should be made as to whether the dismissal was reasonable in the light of the fact that many employees accepted it. …
(v) Finally, the Tribunal should consider whether the dismissal was reasonable in the light of any evidence that the trade union recommended the change."
"66. We are aware that all the other Sheriff Officers, with the exception of Mr Caulfield, and witnesses, with the exception of Mr Williamson, eventually accepted and signed the contract. That in itself would not make the dismissal of the applicant fair, although it is a factor to be taken into consideration."
"67. We have found that Mr Williamson, who was a witness, was in the same position as the applicant so far as the imposition of the new terms was concerned. Mr Williamson refused to sign the new contract and to work under the new terms. However, Mr Williamson was not dismissed and he was not threatened with dismissal. He instituted a formal grievance but that was not upheld. Having dealt with the grievance the respondents then took no further action against Mr Williamson. He was allowed to work 8.30 – 5.00 and occasionally worked overtime under his existing terms and condition until he agreed to accept the new ones offered. He was allowed to work in the office and to work for other Sheriff Officers following the applicant's departure upon termination of his employment."
"having considered the advice of the EAT in Hadjioannou we consider that Mr Williamson and the applicant were in truly parallel circumstances in this case. Both were carrying out similar duties, both had an existing similar contract and both were offered new contracts. Both refused to accept the new contract but the applicant was dismissed whereas Mr Williamson was allowed to remain. He signed the contract shortly before the Tribunal Hearing many months after the applicant had left. In the period up to the dismissal of the applicant Mr Williamson and the applicant were in parallel circumstances but were treated differently."
"71. The proposed change would have cost the applicant something in the region of £3,000 per annum. We considered that that was a disadvantage to the applicant."
In his Notice of Appeal and skeleton argument, Mr O'Carroll pointed out that that was plainly a flawed and inaccurate conclusion, and one based on no evidence before the Tribunal. Ms Keys was not able to support the conclusion of the Tribunal in this regard. The apparent reasoning lying behind that finding was that there was evidence from the Applicant that he had earned that much less in overtime since the introduction of the new scheme. But of course that does not mean that the proposed change to his terms of employment cost him anything at all. This resulted from the change to the 32 fellow employees' terms, which meant that he was thereby earning less overtime. Even if the Appellant had permitted him to continue in the same limbo as he had been since March 2003 under the old scheme, he would still not have earned that overtime because the result of the change of the shifts came to his fellow employees, was what had caused the loss, or, at any rate, considerable reduction in overtime, and that would have continued.