ON APPEAL FROM Queen's Bench Division, Technology and Construction Court
Mr Roger ter Haar QC
HT-2016-000037
Strand, London, WC2A 2LL |
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B e f o r e :
and
LORD JUSTICE BEATSON
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Sutton Housing Partnership Limited |
Appellant |
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- and - |
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Rydon Maintenance Limited |
Respondent |
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Jessica Stephens (instructed by Rydon Group, Legal Operations) for the Respondent
Hearing date : Thursday 27th April 2017
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Crown Copyright ©
Lord Justice Jackson :
Part 1 – Introduction |
Paragraphs 2 - 4 |
Part 2 – The facts |
Paragraphs 5 – 24 |
Part 3 – The present proceedings |
Paragraphs 25 – 34 |
Part 4 – The appeal to the Court of Appeal |
Paragraphs 35 – 58 |
""Key Performance Indicator" or "KPI" - a Key Performance Indicator by which the Service Provider's performance of the Works is measured as set out in the KPI Framework;
"KPI Framework" – the Contract Document setting out how KPIs are to be measured;
"KPI Performance Target" – the performance target for a KPI as set out in the KPI Framework;
…
"Minimum Acceptable Performance" – the minimum level of performance as measured by a KPI (as set out in the KPI Framework) that the Client is prepared to tolerate such that if performance is worse than that level for that KPI the Client can serve a notice under Clause 12.1.9…"
I shall use the abbreviation "MAPs" for the minimum acceptable levels of performance referred to in clause 1.
"Where part of the Service Provider's payment for Central Overheads and Profit or Profit only is variable, payment of the variable element will depend on the Service Provider's achieving the KPI target set out in the KPI Framework. The KPI Framework sets out how the amount payable for the variable element is determined."
"Where the Service Provider's performance of the Works is worse than the Minimum Acceptable Performance level for any one or more KPIs the Client may serve a written notice on the Service Provider to that effect. The notice will:
- give details of each KPI where performance is worse than the Minimum Acceptable Performance level, stating:
- the performance level achieved;
- the period over which that KPI performance was measured; and
- that performance in relation to that KPI is worse than the Minimum Acceptable Performance level;
- tell the Service Provider within what period (of no less than 1 (one) Month from the date of the notice), performance in relation to each of those KPIs must be improved so that it is better than Minimum Acceptable Performance and over what period (not exceeding 3 (three) Months starting on the date 1 (one) Month from the date of notice) performance that is better than Minimum Acceptable Performance for those KPIs must be maintained; and
- warn the Service Provider that if performance is not improved so that it is better than Minimum Acceptable Performance for all of those KPIs within the period specified or that performance better than the Minimum Acceptable Performance is not maintained over the period specified, this Contract may be terminated for Service Provider Default."
"13.1.1 The Client may terminate this Contract for Service Provider Default by written notice to the Service Provider having immediate effect, if the Service Provider:
- …;
- fails to improve performance of the Works above Minimum Acceptable Performance for any KPI following the process set out in Clause 12.1"
"1. Purpose of the KPIs
In this Contract key performance indicators ("KPIs") are used for the following purposes:
- to monitor performance of the Contract, with a view to both the Client and Service Provider having data which they will review at progress and other meetings so that each of them can bring forward suggestions for the improvement of the performance of the Contract and the delivery of the Works;
- to incentivise performance in specific areas through linking part of the payment of Profit to KPI performance;
- to identify performance below the performance target which, if continued for 3 monthly Measurement Periods, or applying to 3 or more KPIs, leads to a requirement for the Service Provider to produce a Remedial Plan; and
- to identify performance that is below the minimum standard that the Client is prepared to accept ("Minimum Acceptable Performance") and which, if not improved, will lead ultimately to termination of the Contract for Service Provider Default.
2. Incentivisation
The Service Provider's Profit depends on the Service Provider achieving performance targets for certain KPIs.
Each adjustment of the percentage payable for Profit will be based on the Works undertaken in the previous quarter.
The part of the payment for Profit that depends on achieving KPI targets is payable Quarterly in arrears based on performance over that Quarter. This will be the subject of a separate Valuation when the KPI data is available.
Incentivisation applies to Profit only. The KPIs where performance counts towards payment of the percentage for Profit set out in the following table.
KPI targets are set out for each KPI in this document. The amount payable for profit is based on the following criteria for each KPI.
Criteria | Profit proportion payable |
Failing to meet the minimum requirement (Profit Performance Threshold) | Zero |
Meeting the minimum requirement but not meeting Target | % Pro-rata between the Profit Performance Threshold and the Target |
Exceeding target | % Pro-rata between the Profit Performance Threshold and the Target (to a maximum of 20% for the aggregate of all KPIs) |
The relative importance of different KPIs is been reflected by a weighting value as set out in the weighting column of the example given below. The profit paid will be calculated on a range from 0% of profit paid if the performance profit threshold (PPT) is not achieved to 100% if the target is reached and more if exceeded.
The amount of profit will be calculated based on the quarterly average of the profit linked performance indicators and any resulting additions or deductions made at the following quarter's valuation.
The amount of profit due in each work type will be calculated by inputting the performance figures into the KPI matrix as set out in the example below. This calculates exactly where the performance is on the range of scores between the minimum acceptable standard, the target and beyond.
Where performance exceeds targets within a work type the Client will pay up to an additional 20% (maximum) on the Service Providers profit margin. The scores for individual KPIs are aggregated for the purposes of calculating the profit payable.
The examples below give results for different scenarios."
"3. Remedial Plan
The Contract Conditions require the production of a Remedial Plan if the Service Provider fails to achieve the Performance Target(s) for:
- 3 or more KPIs in relation to any Measurement Period; or
- the same KPI for 3 or more monthly Measurement Periods or one quarterly Measurement Period.
The Remedial Plan is subject to the approval of the Client and if the Service Provider provides 3 drafts of the Remedial Plan without one being acceptable to the Client, this will be Service Provider Default.
The Service Provider must implement the Remedial Plan and a failure to do so will be a breach of this Contract.
4. Minimum Acceptable Performance
KPIs have Minimum Acceptable Performance (=PPT) levels. Performance below PPT for any KPI may result in the Contract being terminated for Service Provider Default under Clause 12.4.2 of the Contract Conditions.
5. KPI Targets
Targets have been set for KPIs as shown in the table below. Targets for years 2015 onwards will be set by the Client in consultation with the Service Provider. The Client's decision on targets is final.
KPI | Description | KPI Performance Targets 2014/2015 | Minimum Acceptable Performance (M.A.P.) | Performance Achieved Jul-Sep 2014 (Oct 2014) | Performance Achieved Compared to M.A.P. |
AM.SI.11 |
Repairs completed right first time | 97.0% | 94.0% | 74.5% (76.0%) |
-19.5% (-18.0%) |
AM.SI.12 |
Resident satisfaction with noncommunal repairs | 96.0% | 93.0% | 82.5% (82.3%) |
-10.5% (-10.7%) |
AM.SI.29 |
Resident satisfaction with communal repairs | 96.0% | 93.0% | 61.5% (85.2%) |
-35.5% (-7.8%) |
AM.SI.13 |
Repairs quality (Post inspection) | 97.0% | 94.0% | 84.1% (61.5%) |
-9.9% (-32.5%) |
AM.SI.14 |
Voids returned on time | 96.0% | 93.0% | 0.0% (n/a) |
-93.0% (n/a) |
Appointments kept for noncommunal repairs | 96.0% | 93.0% | Rydon to provide data | Rydon to provide data |
"The Contract contains the MAP levels referred to in Sutton's notices dated 12th November 2014 and 19th December 2014."
KPI | Report | 13/14 | 14/15 |
AM.SI.11 | Repairs completed right first time | 93.5% | 94.0% |
AM.SI.12 | Resident Satisfaction with non Communal repairs | 93.0% | 93.0% |
AM.SI.29 | Resident Satisfaction with Communal repairs | 91.0% | 93.0% |
AM.SI.13 | Repairs Quality (Post Inspection) | 94.0% | 94.0% |
AM.SI.14 | Voids returned on time | 92.0% | 93.0% |
Appointments kept non-Communal Repairs | 92.0% | 93.0% |
"Whether the Contract contained MAP levels set out in Sutton's notices dated 12th November 2014 and 19th December 2014."
"On the proper construction of the Contract between the parties dated 14 May 2013, the Contract does not provide for the Minimum Acceptable Performance levels."
"54. Firstly, in my view whilst it may not be strictly necessary to construe the Contract contra proferentem, the Court should proceed with some care before concluding that one party is entitled to terminate a relatively long-term contract unless the Contract is clear as to the circumstances in which the party seeking to terminate is entitled to do so.
55. Secondly, if the Contract intended the "examples" in paragraph 2 of the KPI Framework to be binding for the purposes of defining either entitlement to profit or entitlement to terminate, I would expect the Contract to say so.
56. Thirdly, I note that in paragraph 5 of the KPI Framework, "the Client's decision on targets is final". I read this as applying to the years from 2015 onwards, but if Sutton's argument is right it would mean that Sutton could unilaterally decide Target levels for the years 2015/2016 onwards which would indirectly define MAP/PPT levels (which, on Sutton's argument, would be in each case exactly 3% less than the level determined unilaterally by Sutton) and thereby Sutton would be able to determine unilaterally the hurdle which Rydon would have to clear to avoid Sutton having an unchallengeable right to terminate the Contract.
57. Fourthly, whilst I accept Sutton's submission that this means that Clause 12.1.9 loses much if not all of its efficacy, I also accept Rydon's submission that this does not render the Contract unworkable: the Remedial Plan provisions give Sutton powerful rights (including termination) in the event of unsatisfactory performance by Rydon.
58. For these reasons, which largely amount to an acceptance of Ms. Stephens's submissions to this Court, I hold that the Contract does not expressly determine the MAP/PPT levels for each KPI or provide a machinery for doing so."
"Further, I do not think it is normally convincing to argue that, if the parties had meant a phrase to have a particular effect, they would have made the point in different or clearer terms."
Although the Supreme Court partially reversed the Court of Appeal's decision in Sigma, they did not cast doubt on Lord Neuberger's approach to construction in paragraph 101. That passage is in my view apposite to the judge's second reason.
"For the most part, the correct approach to construction of the Bonds, as in the case of any contract, was not in dispute. The principles have been discussed in many cases, notably of course, as Lord Neuberger MR said in Pink Floyd Music Ltd v EMI Records Ltd [2010] EWCA Civ 1429; [2011] 1 WLR 770 at para 17, by Lord Hoffmann in Mannai Investment Co Ltd v Eagle Star Life Assurance Co Ltd [1997] AC 749, passim, in Investors Compensation Scheme Ltd v West Bromwich Building Society [1998] 1 WLR 896, 912F-913G and in Chartbrook Ltd v Persimmon Homes Ltd [2009] 1 AC 1101, paras 21-26. I agree with Lord Neuberger (also at para 17) that those cases show that the ultimate aim of interpreting a provision in a contract, especially a commercial contract, is to determine what the parties meant by the language used, which involves ascertaining what a reasonable person would have understood the parties to have meant. As Lord Hoffmann made clear in the first of the principles he summarised in the Investors Compensation Scheme case at page 912H, the relevant reasonable person is one who has all the background knowledge which would reasonably have been available to the parties in the situation in which they were at the time of the contract."
"15 When interpreting a written contract, the court is concerned to identify the intention of the parties by reference to "what a reasonable person having all the background knowledge which would have been available to the parties would have understood them to be using the language in the contract to mean", to quote Lord Hoffmann in Chartbrook Ltd v Persimmon Homes Ltd [2009] AC 1101, para 14. And it does so by focussing on the meaning of the relevant words, in this case clause 3(2) of each of the 25 leases, in their documentary, factual and commercial context. That meaning has to be assessed in the light of (i) the natural and ordinary meaning of the clause, (ii) any other relevant provisions of the lease, (iii) the overall purpose of the clause and the lease, (iv) the facts and circumstances known or assumed by the parties at the time that the document was executed, and (v) commercial common sense, but (vi) disregarding subjective evidence of any party's intentions. In this connection, see Prenn [1971] 1 WLR 1381, 1384–1386; Reardon Smith Line Ltd v Yngvar Hansen-Tangen (trading as HE Hansen-Tangen) [1976] 1 WLR 989, 995–997, per Lord Wilberforce; Bank of Credit and Commerce International SA v Ali [2002] 1 AC 251, para 8, per Lord Bingham of Cornhill; and the survey of more recent authorities in Rainy Sky [2011] 1 WLR 2900, paras 21–30, per Lord Clarke of Stone-cum-Ebony JSC.
16 For present purposes, I think it is important to emphasise seven factors.
17 First, the reliance placed in some cases on commercial common sense and surrounding circumstances (eg in Chartbrook [2009] AC 1101, paras 16–26) should not be invoked to undervalue the importance of the language of the provision which is to be construed. The exercise of interpreting a provision involves identifying what the parties meant through the eyes of a reasonable reader, and, save perhaps in a very unusual case, that meaning is most obviously to be gleaned from the language of the provision. Unlike commercial common sense and the surrounding circumstances, the parties have control over the language they use in a contract. And, again save perhaps in a very unusual case, the parties must have been specifically focussing on the issue covered by the provision when agreeing the wording of that provision.
18 Secondly, when it comes to considering the centrally relevant words to be interpreted, I accept that the less clear they are, or, to put it another way, the worse their drafting, the more ready the court can properly be to depart from their natural meaning. That is simply the obverse of the sensible proposition that the clearer the natural meaning the more difficult it is to justify departing from it. However, that does not justify the court embarking on an exercise of searching for, let alone constructing, drafting infelicities in order to facilitate a departure from the natural meaning. If there is a specific error in the drafting, it may often have no relevance to the issue of interpretation which the court has to resolve.
19 The third point I should mention is that commercial common sense is not to be invoked retrospectively. The mere fact that a contractual arrangement, if interpreted according to its natural language, has worked out badly, or even disastrously, for one of the parties is not a reason for departing from the natural language. Commercial common sense is only relevant to the extent of how matters would or could have been perceived by the parties, or by reasonable people in the position of the parties, as at the date that the contract was made. Judicial observations such as those of Lord Reid in Wickman Machine Tools Sales Ltd v L Schuler AG [1974] AC 235, 251 and Lord Diplock in Antaios Cia Naviera SA v Salen Rederierna AB (The Antaios) [1985] AC 191, 201, quoted by Lord Carnwath JSC at para 110, have to be read and applied bearing that important point in mind.
20 Fourthly, while commercial common sense is a very important factor to take into account when interpreting a contract, a court should be very slow to reject the natural meaning of a provision as correct simply because it appears to be a very imprudent term for one of the parties to have agreed, even ignoring the benefit of wisdom of hindsight. The purpose of interpretation is to identify what the parties have agreed, not what the court thinks that they should have agreed. Experience shows that it is by no means unknown for people to enter into arrangements which are ill-advised, even ignoring the benefit of wisdom of hindsight, and it is not the function of a court when interpreting an agreement to relieve a party from the consequences of his imprudence or poor advice. Accordingly, when interpreting a contract a judge should avoid re-writing it in an attempt to assist an unwise party or to penalise an astute party."
"The amount of profit due in each work type will be calculated by inputting the performance figures into the KPI matrix as set out in the example below. This calculates exactly where the performance is on the range of scores between the minimum acceptable standard, the target and beyond."
It is obvious that only the performance figures in the "examples" are hypothetical. The other columns state or re-state the contractual provisions or the arithmetical consequences of those provisions.
AM.SI.10 | 96% |
AM.SI.11 | 94% |
AM.SI.12 | 93% |
AM.SI.29 | 93% |
AM.SI.13 | 94% |
AM.SI.14 | 93% |
Appointments kept for non-communal repairs | 93% |
Lord Justice Beatson:
Example 1
All KPIs exceed target
Example 2
All KPIs fail to meet PPT
Example 3
Some KPIs meet or exceed target
Some KPI exceed PPT but do not meet target