Made | 2nd March 2005 | ||
Coming into force | 1st April 2005 |
Item | Column | Column | |||
A | B | ||||
New Fee | Old Fee | ||||
£ | £ | ||||
Officer's Time | |||||
1. | For an officer of the Public Record Office to provide a service away from the office e.g. attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day | 420.00 | 420.00 | ||
Research | |||||
2. | For any piece of research, for each 15 minutes for each enquiry (including Value Added Tax) | 15.00 | 15.00 | ||
Reader Tickets | |||||
3. | For the replacement of a lost ticket | 2.50 | 2.50 | ||
Microfilming of records | |||||
4.1 | For 35mm microfilm of records, where there is no existing copy: | ||||
Per hour | 64.00 | 58.00 | |||
Minimum charge | 193.00 | 175.00 | |||
4.2 | For 35mm silver duplicate microfilm from existing film: | ||||
Per metre (silver) | 1.80 | 1.60 | |||
Per metre (Diazo) | 1.00 | 0.90 | |||
Minimum charge | 50.00 | 45.00 | |||
Microfiche copies of records | |||||
5.1 | For Diazo microfiche of records, where there is no existing negative microfiche: | ||||
Per hour | 64.00 | 58.00 | |||
Minimum charge | 64.00 | 58.00 | |||
5.2 | For duplicate Diazo microfiche supplied from existing masters: | ||||
Per fiche | 2.90 | 2.60 | |||
Paper copies of records at research quality | |||||
6.1 | For direct monochrome copies of original documents: | ||||
(i) | A4 sheet | Per print | 0.40 | 0.35 | |
(ii) | A3 sheet | Per print | 0.45 | 0.40 | |
(iii) | A2 sheet | Per print | 0.80 | 0.70 | |
6.2 | For monochrome prints from digital scans of documents: | ||||
(i) | Self-service prints | Per print | 0.30 | 0.30 | |
(ii) | A4 sheet | Per print | 2.10 | 2.00 | |
(iii) | A3 sheet | Per print | 2.80 | 2.60 | |
(iv) | A2 sheet | Per print | 5.50 | 5.20 | |
(v) | A1 sheet | Per print | 14.70 | 14.00 | |
(vi) | AO sheet | Per print | 19.70 | 18.70 | |
(vii) | A4 sheet | Per print on glossy paper | 10.20 | 9.70 | |
(viii) | A3 sheet | Per print on glossy paper | 11.20 | 10.60 | |
(ix) | A2 sheet | Per print on glossy paper | 11.90 | 11.30 | |
6.3 | For monochrome prints from existing microfilm: | ||||
Per print | 0.40 | 0.35 | |||
6.4 | For prints from existing microfilm (self-service): | ||||
Per print | 0.25 | 0.25 | |||
6.5 | For colour prints from digital scans of documents: | ||||
(i) | A4 sheet | Per print | 4.40 | 4.20 | |
(ii) | A3 sheet | Per print | 8.80 | 8.40 | |
(iii) | A2 sheet | Per print | 20.80 | 19.80 | |
(iv) | A1 sheet | Per print | 41.60 | 39.60 | |
(v) | AO sheet | Per print | 83.20 | 79.20 | |
(vi) | A4 sheet | Per print on glossy paper | 18.70 | 17.75 | |
(vii) | A3 sheet | Per print on glossy paper | 31.50 | 29.98 | |
(viii) | A2 sheet | Per print on glossy paper | 37.30 | 35.53 | |
Digital copies of records at research quality | |||||
7. | For copies transferred via internet email or via CD-ROM: | ||||
(i) | Monochrome A4 | Per image | 7.60 | 7.60 | |
(ii) | Monochrome A3 | Per image | 7.60 | 7.60 | |
(iii) | Monochrome A2 | Per image | 9.70 | 9.70 | |
(iv) | Monochrome A1 | Per image | 10.40 | 10.40 | |
(v) | Monochrome AO | Per image | 13.40 | 13.40 | |
(vi) | Colour A4 | Per image | 10.00 | 10.00 | |
(vii) | Colour A3 | Per image | 10.00 | 10.00 | |
(viii) | Colour A2 | Per image | 12.10 | 12.10 | |
(ix) | Colour A1 | Per image | 14.10 | 14.10 | |
(x) | Colour AO | Per image | 18.60 | 18.60 | |
Plus for the following media: | |||||
(xi) | Per CD-ROM | 10.00 | 10.00 | ||
(xii) | Per DVD | 29.50 | 29.50 | ||
Plus for scanning at high resolution: | |||||
(xiii) | A4 | 1.40 | 1.40 | ||
(xiv) | A3 | 2.10 | 2.10 | ||
(xv) | A2 | 2.80 | 2.80 | ||
(xvi) | A1 | 3.10 | 3.10 | ||
Photographs of records | |||||
8.1 | For monochrome prints: | ||||
20.3cm × 25.4cm | 10.70 | 9.70 | |||
30.5cm × 40.6cm | 11.70 | 10.60 | |||
40.6cm × 50.8cm | 12.40 | 11.30 | |||
50.8cm × 60.9cm | 18.40 | 16.70 | |||
8.2 | Where no negative exists, for a black and white ultra violet photography service: | 27.50 | 25.00 | ||
Per negative | |||||
8.3 | For colour prints from a colour negative: | ||||
20.3cm × 25.4cm | 19.50 | 17.75 | |||
30.5cm × 25.4cm | 25.00 | 22.70 | |||
30.5cm × 40.6cm | 29.90 | 27.15 | |||
40.6cm × 50.8cm | 39.10 | 35.53 | |||
50.8cm × 60.9cm | 51.40 | 46.73 | |||
8.4 | For colour prints from a colour transparency: | ||||
20.3cm × 25.4cm | 23.10 | 21.00 | |||
30.5cm × 25.4cm | 28.60 | 26.00 | |||
30.5cm × 40.6cm | 38.50 | 35.00 | |||
40.6cm × 50.8cm | 48.40 | 44.00 | |||
50.8cm × 60.9cm | 59.40 | 54.00 | |||
8.5 | Where no colour negative exists, for a photographic service: | ||||
Per negative | 24.00 | 21.80 | |||
8.6 | For 35mm colour slides: | ||||
Per slide | 13.70 | 12.40 | |||
8.7 | Handling, packaging, postage and insurance for all postal orders at 10% of the cost of photographic work. | ||||
Miscellaneous reprographic charges | |||||
9.1 | Reprographic work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake: | ||||
Per hour of staff time | 30.00 | 27.00 | |||
9.2 | Postage and insurance to be charged at cost | ||||
9.3 | For an estimate of the cost of copying work to be carried out, refundable on the placement of an order to at least the value of this charge: | ||||
Per estimate | 10.00 | - | |||
Authentication of copies of records | |||||
10. | For the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet | 25.00 | 21.00 | ||
Preparation of records for exhibition | |||||
11.1. | For the preparation of records for display at exhibitions outside the Public Record Office: | ||||
(i) | For documents up to 851mm × 603mm | 32.00 | 32.00 | ||
(ii) | For documents between 851mm × 603mm and 1142mm × 837mm | 51.00 | 51.00 | ||
(iii) | For documents between 1142mm × 837mm and 1676mm × 1142mm | 74.00 | 74.00 | ||
(iv) | For documents larger than 1676mm × 1142mm, for each additional 300mm or part of 300mm on either dimension | 1.60 | 1.60 | ||
(v) | In addition to the fees (i) to (iv) above, where the notice given of the requirement is three months or less | 55.00 | 55.00 | ||
11.2. | For the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time | 32.00 | 32.00 | ||
11.3. | For the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time | 32.00 | 32.00 | ||
Seals | |||||
12.1 | For the making of casts of seals from an existing rubber mould, for each side of the seal: | ||||
(i) | Seals up to 50mm in diameter: | ||||
Resin | 31.00 | 31.00 | |||
Wax | 43.00 | 43.00 | |||
(ii) | Seals between 50mm and 100mm in diameter: | ||||
Resin | 31.00 | 31.00 | |||
Wax | 45.00 | 45.00 | |||
(iii) | Seals over 100mm in diameter: | ||||
Resin | 32.00 | 32.00 | |||
Wax | 48.00 | 48.00 | |||
12.2 | For the making of casts of seals where no existing rubber mould exists, for each side of the seal: | ||||
(i) | Seals up to 50mm in diameter: | ||||
Resin | 82.00 | 82.00 | |||
Wax | 94.00 | 94.00 | |||
(ii) | Seals between 50mm and 100mm in diameter: | ||||
Resin | 87.00 | 87.00 | |||
Wax | 100.00 | 100.00 | |||
(iii) | Seals over 100mm in diameter: | ||||
Resin | 90.00 | 90.00 | |||
Wax | 106.00 | 106.00 | |||
Datasets | |||||
(Datasets are any form of structured, computer-readable data. Examples of datasets are survey files, databases and geographical information systems. For the purposes of these fees, the term "datasets" includes dataset documentation.) | |||||
13.1 | Electronic copies of datasets and dataset documentation per order: | ||||
(i) | Per dataset or part thereof | 50.00 | 50.00 | ||
(ii) | Per additional different dataset or part thereof | 30.00 | 30.00 | ||
Plus for the following media: | |||||
(iii) | Per writeable CD | 25.00 | 25.00 | ||
(iv) | Per DAT tape | 25.00 | 25.00 | ||
(v) | Per Exabyte tape | 50.00 | 50.00 | ||
(vi) | Per DLT cassette | 40.00 | 40.00 | ||
(vii) | Per DVD | 75.00 | 75.00 | ||
(viii) | Per 3.5 inch disk | 5.00 | 5.00 | ||
Plus, if applicable, additional fee for subsetting data: | |||||
(ix) | Per megabyte of input data processed | 0.50 | 0.50 | ||
13.2 | Copies of datasets and dataset documentation delivered via network transfer: | ||||
For types of transfer: | |||||
(i) | Delayed transfers via FTP (File Transfer Protocol): | ||||
Per dataset | 50.00 | 50.00 | |||
Plus per 10 megabytes or part thereof | 0.06 | 0.06 | |||
(ii) | Transfers via internet email using MIME (Multipurpose Internet Messaging Extensions): | ||||
Per dataset | 100.00 | 100.00 | |||
Plus per megabyte or part thereof | 15.00 | 15.00 | |||
(iii) | Realtime transfers via HTTP (HyperText Transfer Protocol): | ||||
Per dataset | 150.00 | 150.00 | |||
Plus per 10 megabytes or part thereof | 0.10 | 0.10 | |||
Plus, if applicable, additional fee for subsetting data: | |||||
(iv) | Per megabyte of input data processed | 0.50 | 0.50 | ||
13.3 | Copies of dataset documentation on paper or printouts of datasets or parts thereof: | ||||
(i) | A4 Monochrome | Per page | 0.40 | 0.40 | |
(ii) | A3 Monochrome | Per page | 0.48 | 0.48 | |
(iii) | A4 Colour | Per page | 3.50 | 3.50 | |
13.4 | Authentication of copies of records or extracts of records, in addition to the charge for the copy: | ||||
(i) | Electronic copies | Per copy | 250.00 | 250.00 | |
Plus twice the media fee in 13.1. | |||||
(ii) | Paper copies | Per page | 20.00 | 20.00 | |
13.5 | Paid dataset searches: | ||||
For any piece of research, for each 15 minutes or part thereof for each enquiry | 12.00 | 12.00 | |||
13.6 | Miscellaneous: | ||||
(i) | For providing an estimate of a fee in respect of item 13, refundable if an order of greater than £10.00 is received | 10.00 | 10.00 | ||
(ii) | Packaging of orders: | ||||
Envelope | 1.00 | 1.00 | |||
Box (all media except DLT and 3490) | 5.00 | 5.00 | |||
(iii) | Postage to be charged at cost. | ||||
(iv) | Replacement of lost password or user ID | 2.50 | 2.50 | ||
Internet Access | |||||
14. | For internet access provided on the premises of the Public Record Office: | ||||
Per half hour | 1.00 | 1.00 | |||
Census Charges | |||||
(15.1 to 15.9 are subject to the minimum charge set out in 15.10 below.) | |||||
15.1 | To view an image of a Census page: | ||||
Per image | 1.00 | 0.75 | |||
15.2 | To view transcribed data: | ||||
Per person | 0.50 | 0.50 | |||
Per household | 1.00 | 1.00 | |||
15.3 | To view a list of persons in a vessel (Merchant and Royal Navy): | ||||
Per list | 1.00 | 0.50 | |||
15.4 | To view transcribed data for a person in a vessel (Merchant and Royal Navy): | ||||
Per person | 0.50 | 0.50 | |||
15.5 | To view a list of persons in an institution: | ||||
Per list | 1.00 | 0.50 | |||
15.6 | To view transcribed data for a person in an institution: | ||||
Per person | 0.50 | 0.50 | |||
15.7 | Research quality A3 print of an electronic image at Public Record Office (self service): | ||||
Per image | 0.25 | 0.25 | |||
15.8 | Research quality A3 print of electronic image by post, including packing and handling: | ||||
Per image | 1.00 | 0.50 | |||
15.9 | Search service, additional to the search facilities of the National Archives' internet site, to assist users to find results: | ||||
Per search | 1.00 | - | |||
Postage to be charged at cost. | |||||
Minimum postage charge | 3.00 | 2.50 | |||
15.10 | Minimum charge for any or a combination of 15.1 to 15.9 above | 5.00 | 5.00 | ||
15.11 | The above charges may be paid by credit card or prepaid voucher: | ||||
(i) | Vouchers purchased between the values of £120.00 to £599.00 will receive a discount of 10%. | ||||
(ii) | Vouchers purchased between the values of £600.00 to £1,199.00 will receive a discount of 15%. | ||||
(iii) | Vouchers purchased over the value of £1,200.00 will receive a discount of 20%. | ||||
Census Research Service | |||||
16.1 | Images research service: | ||||
For any piece of research, for each minute or part thereof for each enquiry | 1.00 | - | |||
Minimum charge | 20.00 | - | |||
16.2 | Bulk surname research service: | ||||
(A service to create a custom CD containing information relating to a surname with specified variant spellings.) | |||||
(i) | Minimum charge for the production of a writable CD | 10.00 | - | ||
(ii) | Statistics by county or occupation | 5.00 | - | ||
(iii) | List of individuals for one surname with variant spellings by household (including the production of a writable CD): | ||||
(a) 300 or less | 10.00 | - | |||
(b) 301 to 1,000 | 20.00 | - | |||
(c) 1,001 to 10,000 | 30.00 | - | |||
(d) 10,0001 to 50,000 | 50.00 | - | |||
(e) 50,001 or more | 100.00 | - | |||
(iv) | Census images containing one surname with variant spellings (including the production of a writable CD): | ||||
(a) 9 images or less, per image | 1.00 | - | |||
(b) 10 to 49 images, per image | 0.70 | - | |||
(c) 50 images or more, per image | 0.50 | - | |||
16.3 | Bulk local research service: | ||||
(A service to create a custom CD containing information relating to a specified place, being a county, town, village or hamlet, with specified variant spellings of that place.) | |||||
(i) | Minimum charge for the production of a writable CD | 10.00 | - | ||
(ii) | List of individuals (including the production of a writable CD): | ||||
(a) 300 or less | 10.00 | - | |||
(b) 301 to 1,000 | 20.00 | - | |||
(c) 1,001 to 10,000 | 30.00 | - | |||
(d) 10,0001 to 50,000 | 50.00 | - | |||
(e) 50,001 or more | 100.00 | - | |||
(iii) | Census images for one place with variant spellings (including the production of a writable CD): | ||||
(a) 9 images or less, per image | 1.00 | - | |||
(b) 10 to 49 images, per image | 0.70 | - | |||
(c) 50 images or more, per image | 0.50 | - | |||
16.4 | Collectable census record service: | ||||
(A service providing a high quality image of a census record.) | |||||
Per image | 10.00 | - | |||
16.5 | All fees for 16.2 to 16.4 are inclusive of postage and packing. | ||||
Digital Images other than Census | |||||
17.1 | To view a digital map on the internet other than Census: | ||||
Per map | 5.00 | 5.00 | |||
17.2 | To view a digital image on the internet other than Census or map: | ||||
Per record | 3.50 | 3.50 | |||
17.3 | To view digital images on the internet other than Census through an annual educational subscription charge: | ||||
(i) | 699 images or less | 795.00 | - | ||
(ii) | 700 to 1,399 images | 1,995.00 | - | ||
(iii) | 1,400 to 1,799 images | 2,650.00 | - | ||
(iv) | 1,800 to 2,400 images | 2,950.00 | - | ||
Provision of digital copy images from existing scans | |||||
18. | To purchase digital images of any document copied from existing digital images held by the National Archives: | ||||
(i) | 500 images or less, per image | 3.50 | - | ||
(ii) | 501 to 2,000 images, per image | 2.00 | - | ||
(iii) | 2,001 to 10,000 images, per image | 1.00 | - | ||
(iv) | 10,001 images or more, per image | 0.60 | - | ||
Records copying by readers with own cameras | |||||
19. | For space reservation and/or staff supervision, if required: | ||||
For each 15 minutes | 2.00 | 2.00 |