Statutory Instruments
PUBLIC RECORDS
Made
6th March 1998
Coming into force
1st April 1998
The Lord Chancellor, in exercise of the powers conferred on him by section 2(5) of the Public Records Act 1958(1) and with the concurrence of the Treasury, hereby makes the following Regulations-
1. These Regulations may be cited as the Public Record Office (Fees) Regulations 1998 and shall come into force on 1st April 1998.
2.-(1) Subject to paragraph (3), the fees to be charged for the authentication of copies of or extracts from records under the charge of the Keeper of Public Records and for other services afforded by officers of the Public Record Office shall be those set out in column A of the Schedule in place of those set out in column B.
(2) In the Schedule, where a charge is made by reference to an hour, the full hourly charge shall be payable in respect of part of an hour.
(3) The Keeper of Public Records may remit a fee where the service performed or to be performed by him has been or is likely to be exceptionally simple.
3. The Public Record Office (Fees) Regulations 1997(2) are hereby revoked.
Irvine of Lairg, C.
2nd March 1998
We concur,
Jon Owen Jones
Graham Allen
Two of the Lords Commissioners of Her Majesty's Treasury
6th March 1998
Regulation 2
Column A | Column B | |
---|---|---|
Item | New Fee | Old Fee |
£ | £ | |
Officer's Time1. For an officer of the Public Record Office to provide a service away from the office e.g. attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day | 380.00 | 369.00 |
Research2. For any piece of research, for each 15 minutes for each enquiry. | 8.00 | 8.00 |
Reader Tickets3. For the replacement of a lost ticket | 2.50 | 2.00 |
Microfilming of records4.1 For 35mm microfilm of records, where there is no existing copy
| 50.00 | 50.00 |
| 150.00 | 150.00 |
4.2 For 35mm silver duplicate microfilm from existing film-
| 1.60 | 1.75 |
| 0.90 | 1.00 |
| 45.00 | 50.00 |
Microfiche copies of records5.1 For Diazo microfiche of records, where there is no existing negative microfiche-
| 50.00 | 50.00 |
| 50.00 | 50.00 |
5.2 For duplicate Diazo microfiche supplied from existing masters-
| 2.60 | 2.60 |
Electrostatic copies of records at research quality6.1 For direct copies of original documents- (i)Monochrome A4 sheet
| 0.35 | 0.35 |
(ii)Monochrome A3 sheet
| 0.40 | 0.40 |
(iii)Monochrome A2 sheet
| 0.70 | 0.62 |
(iv)Colour A4 sheet
| 4.20 | 2.10 |
(v)Colour A3 sheet
| 8.40 | 4.20 |
(vi)Colour A2 sheet
| 19.80 | 19.80 |
(vii)Colour A1 sheet
| 39.60 | 38.50 |
(viii)Additional charge where copying is difficult due to the nature of the document
| 20.00 | 19.00 |
6.2 For prints from existing microfilm
| 0.35 | 0.30 |
6.3 For prints from microfilm where no negative exists- (i)Filmed at a rate of 18 frames per hour or more
| 2.60 | 2.60 |
| 5.20 | 5.20 |
(ii)Filmed at a rate of less than 18 frames per hour
| 47.00 | 47.00 |
6.4 For prints from existing microfilm (self service)-
| 0.25 | 0.25 |
Bromide prints from microfilm
| Service withdrawn | |
Photographs of records7.1 For monochrome prints-
| 8.90 | 8.90 |
| 9.40 | 9.40 |
| 10.00 | 10.00 |
Where no negative exists, for a photographic service-
| 21.00 | 21.00 |
7.2 For colour prints-
| 20.40 | 20.40 |
| 23.10 | 23.10 |
| 29.40 | 29.40 |
Where no negative exists, for a photographic service-
| 21.00 | 21.00 |
7.3 For 35mm colour slides-
| 11.00 | 11.00 |
Miscellaneous reprographic charges8.1 Reprographic work requiring special attention or any reprographic service not mentioned in this Schedule and which the Public Record Office is able to undertake
| 20.00 | 19.00 |
8.2 Handling, packaging, postage and insurance for all postal orders at 10% of the cost of copying work-
| 2.50 | |
8.3 For an estimate of the cost of copying work to be caried out requested by post, refundable on the placement of an order to the value of £10.00 or over | 10.00 | 10.00 |
Authentication of copies of records9. For the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet | 12.50 | 12.50 |
Preparation of records for exhibition10.1 For the preparation of records for display at exhibitions outside the Public Records Office- (i)For documents up to 851mm by 603mm | 33.70 | 32.70 |
(ii)For documents between 851mm by 603mm and 1142mm by 837mm | 53.00 | 51.00 |
(iii)For documents between 1142mm by 837mm and 1676mm by 1142mm | 75.00 | 73.00 |
(iv)For documents larger than 1676mm by 1142mm, for each additional 300mm or part of 300mm on either dimension | 1.60 | 1.60 |
(v)In addition to the fees (i) to (iv) above, where the notice given of the requirement is three months or less | 55.00 | 54.00 |
10.2 For the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time | 26.00 | 25.00 |
10.3 For the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time | 26.00 | 25.00 |
Seals11.1 For the making of casts of seals from an existing rubber mould, for each side of the seal- (i)Seals up to 50mm in diameter
| 31.00 | 31.00 |
| 43.00 | 43.00 |
(ii)Seals between 50mm and 100mm in diameter
| 31.00 | 31.00 |
| 45.00 | 45.00 |
(iii)Seals over 100mm in diameter
| 32.00 | 32.00 |
| 48.00 | 48.00 |
11.2 For the making of casts of seals where no existing rubber mould exists, for each side of the seal- (i)Seals up to 50mm in diameter
| 82.00 | 82.00 |
| 94.00 | 94.00 |
(ii)Seals between 50mm and 100mm in diameter
| 87.00 | 87.00 |
| 100.00 | 100.00 |
(iii)Seals over 100mm in diameter
| 90.00 | 90.00 |
| 106.00 | 106.00 |
Datasets(Datasets are any form of structured computer-readable data. Examples of datasets are survey files, databases and geographical information systems. For the purposes of these fees, the term -˜datasets' includes dataset documentation.) | ||
12.1 Electronic copies of Datasets per order- (i)Per dataset or part thereof | 150.00 | |
(ii)Per additional different dataset or part thereof | 30.00 | |
Plus for the following media- (iii) Per writeable CD (Compact Disc) | 25.00 | |
(iv)Per DAT (Digital Audio Tape) tape | 25.00 | |
(v)Per Exabyte tape | 50.00 | |
(vi)Per DLT (Digital Linear Tape) cassette | 40.00 | |
(vii)Per 3490 cartridge | 20.00 | |
(viii)Per 3.5 inch disk | 5.00 | |
Plus, if applicable, additional fee for subsetting data- (ix) Per Megabyte of input data processed | 0.50 | |
12.2 Copies of Datasets delivered via network transfer- For types of transfer- (i)Delayed transfers via FTP (File Transfer Protocol)
| 50.00 | |
| 0.06 | |
(ii)Transfer via MIME (Multipurpose Internet Messaging Extensions)
| 100.00 | |
| 15.00 | |
(iii)Realtime transfers via HTTP (HyperText Transport Protocol)
| 150.00 | |
| 0.10 | |
Plus, if applicable, additional fee for subsetting data- (iv) Per Megabyte of input data processed | 0.50 | |
12.3 Copies of Datasets or parts thereof on paper- (i)A4 Monochrome
| 0.40 | |
(ii)A3 Monochrome
| 0.48 | |
(iv)A4 Colour
| 1.60 | |
12.4 Authentication of copies of records (i)Electronic copies Plus twice the media fee in 12.1
| 250.00 | |
(ii)Paper copies
| 12.50 | |
12.5 Searches For any piece of research, for each 15 minutes or part thereof for each enquiry | 12.00 | |
12.6 Miscellaneous (i)For an estimate of a fee in respect of item 12, refundable on the placement of an order to the value of £10.00 or over | 10.00 | |
(ii)Packaging of orders- Envelope | 1.00 | |
| 5.00 | |
| 15.00 | |
(iii)Postage to be charged at cost | ||
(iv)Replacement of lost password or user ID | 5.00 |
(This note is not part of the Regulations)
These Regulations revoke the Public Record Office (Fees) Regulations 1997 and prescribe a new range of fees to be charged for authentication of copies of records and for other services provided by the Public Record Office.
S.I. 1997/400.