CIS_33_1994
[1994] UKSSCSC CIS_33_1994 (15 July 1994)
Mr. J. Mitchell CIS/33/1994
15.7.94
Student - income - whether single parent's allowance in mandatory grant is to be apportioned over 52 weeks
The claimant was a single parent who undertook a university course. She qualified for a mandatory award from her local education authority which included a dependant's allowance for her son and a single parent's allowance. At the end of the first academic year, she claimed income support for the summer vacation. The adjudication officer disallowed the claim on the grounds that her income exceeded her applicable amount. This was on the basis of including in her income both the dependants allowance and the single parent's allowance because these were to be attributed to a 52 week period. The claimant appealed to a social security appeal tribunal contending that the single parent's allowance should not be attributed to any day after the end of the first year of her course. The tribunal allowed the appeal and the adjudication officer appealed to a social security Commissioner.
Held that:
the single parent's allowance was provided for in Schedule 4 to the Education (Mandatory Awards) Regulations 1992. Schedule 4 on its own awarded nothing but its effect was to increase in certain circumstances the amount awarded under Part III of Schedule 2 for the maintenance of dependants. Thus the single parent's allowance fell to be apportioned over 52 weeks in accordance with regulation 62(3A) of the Income Support (General) Regulations 1987 (para. 14).
The Commissioner allowed the appeal.
(1) The aforesaid decision of the appeal tribunal is erroneous in point of law and is set aside.
(2) Without making fresh or further findings of fact I can give the decision which I consider that the appeal tribunal should have given.
(3) The single parent's allowance element of the claimant's mandatory award from the Cumbria Education Department falls within the scope of paragraph (3A) of regulation 62 of the Income Support (General) Regulations 1987 and is, accordingly, to be apportioned equally over the period of 52 weeks in respect of which it was payable i.e. the period of twelve months which began on 1 September 1992.
(4) In consequence, the claimant was not on 26 June 1993 entitled to income support because at that date her income exceeded her applicable amount.
Dependants allowance £1690
Single parent's allowance £ 835
On the notification form "(52 wks)" was printed against each of those allowances.
(a) child benefit, including one parent benefit;
(b) maintenance of £10 a week; and
(c) the two allowances referred to in paragraph 2 above.
The local adjudication officer, for the purposes of determining the claimant's weekly income, divided by 52 the sums of £1690 and £835. The outcome was that the claimant's weekly income worked out at £74.61. Her applicable amount came to £73.60. Narrowly, accordingly, the claimant failed to qualify for any income support and the adjudication officer so decided. The claimant appealed to the appeal tribunal. Her appeal was directed solely to the adjudication officer's treatment of the single parent's allowance of £835. She objected to its apportionment over the period of 52 weeks. In her written grounds of appeal she contended that it should have been apportioned over 41 weeks. Before the appeal tribunal the claimant amended that the contention. I quote from box 1 on the relevant form AT3:
"Appellant - Error in notice of appeal. I contend that the single parent's allowance only be taken into account over 30 weeks six days - not 52 weeks - working from grant being made."
The issue is, in essence, one of attribution rather than of apportionment. What the claimant is contending is that no portion of her single parent's allowance fell to be attributed to any day after 25 June 1993 i.e. the final day of the third (and last) term of the first year of her course. That is an issue of law, turning upon the construction of the relevant legislation.
"(1) The amount of a student's grant income to be taken into account shall, subject to paragraph (2), be the whole of his grant income."
Paragraph (2) opens:
"There shall be disregarded from the amount of a student's grant income any payment-",
and under (a) to (h) are listed the disregards. They include such payments as those intended to meet tuition fees, those intended to meet the cost of books and those intended to meet travel expenses. With effect from 6 April 1992 paragraph (2A) was inserted. It provided for a further disregard in respect of the travel costs therein specified. None of the aforesaid disregards plays any part in this appeal. I have adverted to them, however, because they assist in demonstrating the general approach of the legislature to the relationship between a student's grant income and his income in the context of income support.
"(3) A student's grant income, except any amount intended for the maintenance of dependents under Part 3 of Schedule 2 to the Education (Mandatory Awards) Regulations 1991 or intended for an older student under Part 4 of that Schedule, shall be apportioned-
(a) subject to paragraph 4 [which relates to sandwich courses], in a case where it is attributable to the period of study, equally between the weeks in that period;
(b) in any other case, equally between the weeks in the period in respect of which it is payable.
(3A) Any amount intended for the maintenance of dependents or for an older student under the provisions referred to in paragraph (3) shall be apportioned equally over a period of 52 weeks or, if there are 53 benefit weeks (including part-weeks) in the year, 53."
Paragraph (3A) is, of course, an insertion, but it has been in effect from 11 April 1988, the date upon which income support came into force. But on that date the reference in paragraph (3) was to the Education (Mandatory Awards) Regulations 1987. Those regulations are revoked and re-enacted annually. There is a substantial element of up-rating in that exercise, but changes of substance are also to be found. Nevertheless, the reference to the 1987 version of the Mandatory Awards Regulations remained in regulation 62(3) of the General Regulations until that reference was replaced, with effect from 6 April 1992, by the reference to the 1991 version (see the Income Support (General) Amendment Regulations 1992, SI 1992 No. 468). The reference is still to the 1991 version, although I notice that in Volume 6 of the current "Blue Book", Annex 2 to the print of the General Regulations sets out extracts from the 1993 version of the Mandatory Awards Regulations, SI 1993 No. 1850.
(a) Each annual version of the regulations is in effect from 1 September in the year in which that version is made until 31 August in the following year (see e.g. quotation (iv)).
(b) The two basic elements of an award are, respectively, fees and maintenance (see quotations (i), (iv) and (v)).
(c) The basic unit of time for the calculation of an award is the period of twelve months; and the relevant starting date of that period is precisely prescribed, although it may be any one of four dates, according to the academic year appropriate to the student in question (see quotations (iii), (v), (vi), (viii) and (x)).
(d) The payment of fees to the relevant educational establishment is provided for in paragraph (2) of regulation 24.I have not set out that paragraph in the annex. But I have set out paragraph (1) (quotation (vii)), which gives to the local education authority, in respect of the maintenance element, a substantial discretion as to both the timing of payments and the size of the instalments thereof.
"20. In this Schedule, except where the context otherwise requires, any reference to a requirement, expenditure or attendance in respect of which no period of time is specified shall be construed as a reference to a requirement, expenditure or attendance for the year."
"(2) This regulation and Schedules 2 and 3 shall have effect-
(a) in the case of such a student as is mentioned in Schedule 4, subject to the provisions thereof;
(b) ..." (cf. quotation (vi)).
Schedule 4 is a gloss upon Schedules 2 and 3. It provides that, in the prescribed circumstances, certain increases shall be made in certain of the disregards specified in Schedule 3 and certain of the requirements specified in Schedule 2. In the case before me, the increase was to the requirements set out under paragraph 14 of Part III of Schedule 2 (see quotation (ix)). To put it simply, but for paragraph 14, nothing whatever could have been awarded to this claimant in respect of her son Ian.
(a) The basic principle is to be found in these words:
"A student's grant income ... shall be apportioned ... equally between the weeks in the period in respect of which it is payable."
(b) Those words (from the full-out words of para. (3) and from sub-para. (b)) are subject to express exceptions and express qualifications. The exception material to this appeal is in the full-out words of paragraph (3):
"... except any amount intended for the maintenance of dependants under Part 3 of Schedule 2 to the Education (Mandatory Awards) Regulation 1991 ..."
(c) Incontrovertibly, any amount falling within that exception must, by virtue of paragraph (3A), "be apportioned equally over a period of 52 weeks or, if there are 53 benefit weeks (including part-weeks) in the year, 53".
(d) But the claimant's single parent's allowance did not fall within that exception. It was not awarded under Part III of Schedule 2. (In referring to the numbers of the Parts, I myself have preferred the Roman numerals used by the draftsman of the Mandatory Awards Regulations to the Arabic numerals used by the draftsman of regulation 62). The single parent's allowance was awarded under Schedule 4 and Schedule 4 does not feature among the express exceptions to the basic principle (set out in (a) above).
(e) If the basic principle applies, it is then necessary to ascertain "the period in respect of which [the single parent's allowance] [was] payable".
(f) That period consisted of the three terms of relevant academic year. It did not include the vacations.
"Award notification states 52 weeks but I rang Education Department and they could not say why."
Immediately thereafter Miss Shaw is recorded as having submitted thus:
"No period given in regulations for these grants. Indicate period for which attend course, extra payment for any further period."
There then follow in the record the dates of the terms in the academic year 1993/94. Miss Shaw's contribution is recorded as concluding thus:
"Grant quoted on annual basis but paid for three terms. Three separate periods here. (NOTE: only the Education (Mandatory Awards) Regulations 1993 were produced.)"
The final entry in box 1 of the AT3 reads thus:
"Chairman - It appears from Income Support (General) Regulations, regulation 62 and the references to the Education (Mandatory Awards) Regulations that a distinction must be made between Schedule 2 dependants (e.g. spouses and children) and Schedule 4 (i.e. children of single students). But the 1991 Regulations may differ from the 1993 Regulations? It appears from studying the notes that the regulations are changed yearly." (That quotation departs slightly from the typed-up version of the AT3. I have sought to reflect the manuscript original.)
"The award form states that [the single parent's allowance] is over 52 weeks but the Council cannot produce any authority for this. Appellant claimed benefit from 26 June 1993 and this allowance was taken into account, having been apportioned over 52 weeks."
The unanimous decision of the tribunal was set out thus:
"Appellant's income support entitlement is to be re-assessed on the basis that her single parent's allowance for 1992/93 is not to be apportioned to any period after 25 June 1993, with a further right of appeal."
(I am not clear as to the significance of those last six words. No doubt they were, in the light of observations made in the course of the hearing, clear to the respective parties.)
And I set out the recorded reasons in full:
"The only question in this appeal is the period over which the single parent's allowance should be apportioned i.e. is any part of it to be taken into account after the date of claim. This depends upon interpretation of regulations.
The allowance is paid under Schedule 4 to the Education (Mandatory Awards) Regulations 1991 (these regulations being updated every year). Thus it does not fall to be considered under Income Support (General) Regulations 1987 (as amended), regulation 62(3A) as contended by the Department, but under regulation 62(3)(b) which provides for apportionment over "the period in respect of which it is payable". The statement on the award that this is 52 weeks is not binding on this tribunal and has not been justified by Cumbria County Council. The grant is quoted as a yearly amount but paid on a termly basis so is to be treated as being apportioned to the terms only i.e. not after 25 June 1993. If this were not so regulation 3A would not be needed in respect of the other allowances."
(a) I regard as wholly untenable the contention that the single parent's allowance was not an "amount intended for the maintenance of dependants under Part 3 of Schedule 2". I refer to what I said in paragraph 10 above. And I endorse what is written in paragraph 10 of the submission dated 5 January 1994 made by the adjudication officer now concerned. The effect of Schedule 4 is to increase, in the relevant circumstances, the amount awarded under paragraph 14 in Part III of Schedule 2. The role of Schedule 4 is entirely ancillary. An "amount intended for the maintenance of dependants under Part 3 of Schedule 2" does not cease to be such an amount either because it is increased pursuant to Schedule 4 or to the extent that it is increased. Any other conclusion would violate the plain language used by Parliament.
(b) Miss Shaw's submission that "No period [is] given in regulations for these grants" (cf. para. 12 above) is simply wrong. Perhaps she confined her attention to paragraph 14 and overlooked paragraph 20 (cf. my own para. 8 above). A similar oversight seems to have been made by:
(i) the officer of the Education Department to whom the adjudication officer spoke by telephone (cf. para. 12 above), and
(ii) the appeal tribunal itself (cf. the recorded reasons quoted by me in para. 13 above). The plain fact is that the "52 weeks" printed upon the award notification form was the only period which could, consistently with the legislation, be specified in respect of the single parent's allowance.
(c) Understandably enough, the chairman was concerned that the only Mandatory Awards Regulations of which copies were before the tribunal were those made in 1993. Facilities available to the Commissioner are somewhat more extensive. I have been at some pains to ensure that recent annual amendments have had no material bearing upon the conclusions of law to which I have come.
Date: 15 July 1994 (signed) Mr. J. Mitchell
Commissioner
Extracts from the Education (Mandatory Awards) Regulations 1991
From regulation 2:
(i) "'full award' means an award bestowed in respect of both fees described in Schedule 1 and a maintenance grant;
(ii) 'maintenance grant' has the meaning assigned to it by regulation 17;
(iii) 'year', in relation to a course, means the period of twelve months beginning on 1st January, 1st April, 1st July or 1st September according as the academic year of the course in question begins in the winter, the spring, the summer or the autumn respectively; and references to the first year of a designated course shall be construed accordingly."
("1st July" and "the winter" were fresh insertions designed to cope with the four terms a year observed by the University of Buckingham.)
From regulation 7:
(iv) "Duty to bestow an award
(1) a full award in respect of a person's attendance at a designated course within the meaning of these Regulations during an academic year beginning after 31st August 1991 if the person concerned is ordinarily resident in the authority's area within the meaning of section 1 of the said Act of 1962 and Schedule 1 thereto, read with these Regulations;"
(Para. (2) went on to deal with cases where "a fees only award" was bestowable.)
(v) Regulation 17:
"Payments
(a) in respect of fees, a sum equal to the aggregate of any such fees payable in respect of the student as are described in Schedule 1;
(b) in respect of maintenance-
(i) except in a case in which regulation 20, 21 or 22 applies, a grant calculated in accordance with regulation 18 (in theses Regulations called 'the maintenance grant');
(ii) in a case in which one of those regulations applies (subject to regulation 20(2)) a sum or grant determined in accordance with the regulation in question;
and so much of the sum or grant referred to in sub-paragraph (b) as appears to the authority to be appropriate shall be treated as being in respect of the Easter and Christmas vacations."
(Regulations 16, 20, 21, 22, 23, 25 and 26 deal with a variety of special circumstances and special categories of students. None has any bearing upon the case now before me.)
(vi) Regulation 18:
"Calculation of maintenance grant
(a) the requirements of the student shall be taken to be the aggregate of such the amounts specified in Schedule 2 as are applicable in his case;
(b) the resources of the student shall be taken to be the aggregate of his income for the year [my emphasis] calculated in accordance with Part I of Schedule 3 and any contribution applicable in his case by virtue of Part II or III of that Schedule.
(2) This regulation and Schedules 2 and 3 shall have effect-
(a) in the case of such a student as is mentioned in Schedule 4, subject to the provisions thereof;
(b) where regulation 20 applies, subject as therein provided."
(Regulation 20 deals with sandwich courses.)
From regulation 24:
(vii) "Method of payment
in the exercise of their functions under this paragraph the authority may in particular make provisional payments pending the final calculation of the award."
Schedule 1 is entitled "Fees". Schedule 2 is entitled "Requirements". Part I of Schedule 2 is entitled "Ordinary maintenance". Part II is entitled "Supplementary maintenance etc.". Neither Part I nor Part II has any bearing upon the case now before me. But Part III ("Maintenance of depandants") is much in point. It embraces paragraphs 12 to 16 of Schedule 2.
(viii) Paragraph 12 in Part III of Schedule 2
"12.–(1) The requirements referred to in regulation 18(1)(a) [cf. quotation (vi) above] shall include the student's requirements for the maintenance of dependants during the year [my emphasis] and the amount of any such requirement ("dependants requirement") shall be determined in accordance with this Part of this Schedule.
(2) Where a student's requirements for the maintenance of dependants are different in respect of different parts of a year, his dependants requirement for that year shall be aggregate of the proportionate parts of those differing requirements."
(ix) Paragraph 14 in Part III of Schedule 2
"14.–(1) This paragraph shall apply in the case of a student with dependants.
(2) The dependants requirement of the student shall, subject to paragraphs 15 and 16, be-
(a) if the student's spouse holds a statutory award and in calculating payments under it account is taken of the spouse's dependants requirement, one half of the amount determined in accordance with sub-paragraphs (3) and (4);
(b) in any other case, the whole of the amount so determined.
(3) the amount referred to in sub-paragraph (2) shall be the amount which is X - (Y - Z) where-
(a) X is the aggregate of the relevant sums specified in sub-paragraph (4);
(b) Y is the aggregate of the income of the student's dependants;
(c) Z is so much of the sum ascertained by multiplying £675 by the number of his dependants as does not exceed Y
(4) The relevant sums referred to in sub-paragraph (3) are-
(a) except where the student has a spouse who is the holder of a relevant award, £1,615; and
(b) in respect of each dependent child-
(i) under the age of 11 immediately before the beginning of the academic year, or born during the year, £340;
(ii) then aged 11 or over, but under 16, £680;
(iii) then aged 16 or over, but under 18, £895;
(iv) then aged 18 or over, £1,290;
except that the only or eldest dependent child shall be disregarded for the purposes hereof if the student has neither an adult dependant nor a spouse who is, or but for paragraph 13(2) would be, a dependant."
(Neither para. 13(2), para. 15 nor para. 16 bears upon the case now before me. The sums specified in sub-para. (4) above are typical of the sums the subject of the annual up-rating effected by the Mandatory Awards Regulations.)
Part IV of Schedule 2 is entitled "Older students". It sets out circumstances in which, on an age-related basis, a student is entitled to have specified sums included in the requirements referred to in regulation 18(1)(a) [cf. quotation (vi) above].
Part V of Schedule 2 is entitled "Construction of Parts I to IV". Part V embraces paragraphs 19 to 21 of Schedule 2. I quote only paragraph 20.
(x) Paragraph 20 in Part V of Schedule 2
"20. In this Schedule, except where the context otherwise requires, any reference to a requirement, expenditure of attendance in respect of which no period of time is specified shall be construed as a reference to a requirement, expenditure or attendance for the year."
Schedule 3 is entitled "Resources". It does not bear upon the appeal now before me. That, too, applies to Schedule 5, "Sandwich Courses". But Schedule 4 ("Single Students with Dependants") is in point. I set it out in full.
(xi) Schedule 4 - Single Students with Dependants
"1. This Schedule shall apply in the case of a student who does not ordinarily live with a spouse or with another person as a spouse.
(2) In the case of such a student-
(a) the sum to be disregarded under paragraph 1(1)(a) of Schedule 3 shall be £1,475 instead of £675; or
(b) his requirements under paragraph 14 of Part III of Schedule 2 shall be treated as increased by the sum of £800; or
(c) in the case of a student to whom Part IV of Schedule 2 applies, his requirements shall be treated as including the sum specified in paragraph 18 thereof,
whichever is the most favorable to him (disregarding sub-para. (b) where, in pursuance of the following para., he elects as there mentioned).
(2) Such a student may elect that the sum specified as his requirements in Part III of Schedule 2 shall be disregarded and that instead there shall in calculating his income be disregarded £1,780 in respect of his only or eldest such child and £560 in respect of every other such child."