Summary: The complainant requested correspondence held by the authority which was produced or received by a councillor relating to a licensing application for holding public events in a converted barn in part of the New Forest. The council disclosed some information which it said it did hold. However it also claimed that it did not hold information in relation to the councillor-™s correspondence when she was not acting on behalf of the authority. The Commissioner-™s decision is that the New Forest District Council was correct to state that it did not hold further relevant information in this instance. However it breached Regulation 14(3) when responding to the complainant as the information is environmental information and the council should therefore have responded under the EIR and applied Regulation 12(4)(a) (information not held). The Commissioner therefore does not require the council to take any steps.
Section of Act/EIR & Finding: EIR 12.4.a - Complaint Not upheld, EIR 14 - Complaint Upheld