SENIOR COURTS COSTS OFFICE
London, EC4A 1DQ |
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B e f o r e :
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ACUPAY SYSTEM LLC |
Claimant |
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- and - |
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STEPHENSON HARWOOD LLP |
Defendant |
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Jamie Carpenter QC for the Defendant
Hearing date: 23 March 2021
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Crown Copyright ©
Costs Judge Leonard:
"UPON the application of the Claimant for assessment pursuant to section 70 Solicitors Act 1974 of certain invoices rendered to it by the Defendant ("the Invoices")
AND UPON the parties agreeing that the Senior Courts Cost Office has jurisdiction to assess the costs of the Invoices, pursuant to Part III Solicitors Act 1974, and under CPR Part 67.3(2(a)
AND UPON the parties having agreed the directions set out below,
IT IS ORDERED BY CONSENT THAT:
1. The Claimant be permitted to advance an argument that the conditional fee agreement between it and the Defendant dated 12 August 2019 ("the CFA") is a contentious business agreement within the meaning of section 59(1) Solicitors Act 1974 ("a CBA") and that if the CFA was a CBA, it was unfair and/or unreasonable on the grounds set out in paragraph 8 of the Amended Particulars of Claim attached.
2. The following issues shall be determined as preliminary issues ("the Preliminary Issues"):
a. Whether the CFA is a CBA;
b. If so, whether the CFA is fair and reasonable;
c. The consequences of the Court's findings on the previous issues for the Claimant's liability for the fees and disbursements in the Invoices…"
The Parties' Dealings
"English lawyers normally charge by an hourly rate. My standard hourly rate is £675 (plus VAT) and our associates' hourly rates vary depending on their seniority, from £435 to £645 (in each case plus VAT) per hour. We issue bills on a monthly basis…
On this kind of claim, it is not possible to predict likely costs at this stage because we know very little about the claim and it is not possible to predict how the other parties will behave. The other parties' behaviour has a significant impact on costs. Taking two extreme examples, it is possible that the vast majority of the defendants do not participate actively in the proceedings which means limited costs have to be incurred on things like correspondence between solicitors. On the other hand, it is possible that many different defendants instruct lots of different lawyers and participate actively, in which case far more time will have to be spent dealing with correspondence.
It is therefore not possible on this kind of claim to offer 'fixed fee' structures. However, I am in principle willing to offer a flexible fee structure whereby part of our fees would be conditional on achieving success. This would mean we would charge you a discounted rate, but if we achieved success we would charge full rates, and if we achieve early success we charge an additional uplift.
In practice, how this would work is that we would enter into a conditional fee agreement with you (a "CFA"). The CFA would define what success is and define how the fees are to be structured (for all the figures below, VAT needs to be added). For example, it might say that:
• We would charge a discounted rate for my fees of £472 per hour (i.e. we would discount the standard rate by 30%).
• The CFA would define 'success' and how this applies to rates. For example, it might define success as (a) defeating the claim at trial, (b) settlement at or below a certain sum (e.g. settlement on terms that you pay less than a certain figure), and/or (c) striking out the claim.
• In the event of success, a retrospective increase would be applied to our discounted fees, so as to bring them to full rates. In other words, our fees would retrospectively be £675 per hour (rather than the discounted rate).
• The CFA would also define 'early success' and how this applies to rates. For example, it might define early success as (a) striking the claim out within a fixed period (e.g. in the first 6 months) or (b) reaching early settlement below a certain sum (e.g. settling the claim within the first six months). In the event of early success, a retrospective increase would be applied to our discounted fees, so as to bring them to full rates plus a 30% uplift (i.e. £877 per hour)
The same discount and uplift percentages would apply to the hourly rates of other lawyers working on the case. VAT is chargeable on top of all hourly rates.
In summary what this means is that if you do not achieve the outcome you want (i.e. if you lose at trial or have to pay a high settlement figure), you only pay the discounted rate of £472 per hour. If we achieve a good outcome for you, you pay our standard rates. If we achieve good outcome for you at a very early stage (thereby saving you the costs of litigation over a long period), you pay our standard rates plus an uplift…
At this stage, it is very difficult to say how success should be defined: we would realistically need to see the Particulars of Claim, to understand exactly what they are claiming against you (and more importantly, what the value of their claim as against you is). If you wish to instruct us, I would therefore be happy to enter into an engagement saying that the discounted fees will apply for the first three months in any event (without any uplift), following which fees will revert to standard rates. However, the engagement letter would expressly say that we hope to enter into a partial CFA with you after receiving the particulars of claim.
I hope the above is useful – it is always quite difficult to explain clearly how CFAs work and I would be very happy to have another call once you have had a chance to think about the points above".
"I have pleasure in enclosing our Standard Terms of Business (Edition 8 - May 2018) which, together with this letter, set out the basis on which we will undertake work for you as a client of Stephenson Harwood LLP.
Stephenson Harwood LLP's objective is to provide all clients with an efficient and effective service and, in order to assist us to do this, I should be grateful if you would read carefully the Standard Terms of Business, which include important information relating to the basis on which we act for clients. I set out in this letter certain specific matters governing our relationship with you and the particular work on which we have been instructed. In the event of any con?ict between the terms of this letter and the Standard Terms of Business, the terms of this letter shall prevail…As you will see from section 3 of the Standard Terms of Business, we appoint a Relationship Partner for each client. We propose that I should be your Relationship Partner.
I will also be the assigned partner for this matter… I will have the responsibility of day to day conduct of the matter and I will keep you informed about progress….
In this matter, we will be charging you at hourly rates depending on the experience and expertise of the professional staff involved as it is not possible at this stage to fix, or give a realistic estimate or forecast of, the overall costs. The hourly rates (exclusive of VAT) applicable (as described below) are: -
Hugo Jenney - Partner Standard Rate: £800; Discounted Rate: £560
Ros Prince - Partner Standard Rate: £675; Discounted Rate: £472
Associate (depending on seniority) Standard Rates: £435 - £645
Discounted Rates: £305 - £484
Trainee/Paralegal - Standard Rate: £220; Discounted Rate: £154
During the first three months of our engagement, we will charge you the Discounted Rates. Following that, our rates will revert to the Standard Rates. However, as previously explained we are in principle willing to consider entering into a Conditional Fee Agreement ("CFA") once we have had sight of the Particulars of Claim (as set out in our email from Ms Prince of 26 July 2018). We will discuss this with you once we have received the Particulars of Claim, and we hope to enter into a CFA prior to the rates reverting to Standard Rates.
These rates will then apply until 1 May 2019, following which we reserve the right to review and amend the rates, upon notice to you. Before that date there may be some limited interim increases to reflect the increase in experience of individual lawyers..."
"Unless otherwise stated by us, our fees are based primarily on the time spent on the matter and will reflect the experience and expertise of the lawyers involved but may also reflect other discretionary factors, such as the value of a transaction, its complexity, the degree of responsibility involved and time constraints. All time spent on a matter is recorded and we will advise you, as applicable, of the status and charging rates of all lawyers who work on your matters. We will advise you of increases in our charging rates and the date when they will take effect."
"You may recall that we agreed that we would offer you discounted rates for the initial stage (until service of the defence), and that we would then consider offering a conditional fee agreement ("CFA").
I attach a letter and CFA. The effect of the CFA is that you continue for now to pay the rates that you have been paying, but you would pay an uplift in fees in the event of a successful outcome (as defined in the agreement).
I would suggest that you run this past Anand to check that he has no issue with this from a criminal perspective. Whilst he is a criminal lawyer and would not normally offer advice on contract matters, he may also be able to provide you with independent advice on the agreement if you need it (we cannot advise you on a contract with us)."
I am writing with reference to your engagement letter dated 8 August 2018 and our discussion regarding fees when you initially instructed us. You may recall I agreed that we would work for you at discounted hourly rates on this case for the first phase up to and including filing Acupay's Defence. I explained that after that point, I would be prepared to consider entering into a Conditional Fee Agreement whereby our ?rm shares with Acupay part of the risk in the outcome.
Acupay's Defence and Counterclaim was ?led on 1 April 2019. I have therefore prepared a Conditional Fee Agreement ("CFA") which is enclosed.
In summary, the CFA provides for 3 different levels of costs that may be payable by Acupay for the fees of Stephenson Harwood LLP on this case. The different levels of fees are dependent on different outcomes of the litigation. These outcomes are outlined below and the mechanics are described in full in the CFA.
1 Successful outcome
If Acupay achieves a "successful outcome", it must pay to us: (i) the Standard Costs; and (ii) any unpaid Disbursements (including Counsel fees and other third party fees). Standard Costs are our standard hourly rates (as set out in the schedule to the CFA).
A Successful Outcome for Acupay occurs on any of the following events:
1.1 If the Claim against Acupay is dismissed by the court;
1.2 If SKAT discontinues the Claim against Acupay;
1.3 If the court grants a judgment against Acupay requiring you to pay not more than £3,954,124 (i.e. the sterling equivalent of EUR 4,408,517 as at the date of the agreement) (excluding costs and interest); or
1.4 If a settlement is entered into, resulting in a payment by Acupay of not more than £3,954,124 (i.e. the sterling equivalent of EUR 4,408,517 as at the date of the agreement) to SKAT (including costs and interest).
2 Early Success
If Acupay achieves "Early Success", it must pay to us: (i) the Enhanced Costs; and (ii) any unpaid Disbursements. Enhanced Costs are our standard hourly rates plus 20% (as set out in the schedule to the CFA).
Early Success occurs on any of the following events:
2.1 A Successful Outcome is achieved on or before 1 April 2020; or
2.2 A Successful Outcome is achieved at any time, and as a result of it, no payment becomes due (whether by order of the court or otherwise) from Acupay to SKAT, including in respect of costs.
3 Unsuccessful action
If SKAT wins its Claim against Acupay, then Acupay must pay to us: (i) the Basic Costs; and (ii) any unpaid Disbursements. Basic Costs are our standard hourly rates less 30% (as set out in the schedule to the CFA).
The action is Unsuccessful when:
3.1 The court has awarded Damages payable by Acupay of more than £3,954,124 (i.e. the sterling equivalent of EUR 4,408,517 as at the date of the agreement) excluding costs and interest.
It is important that you read the CFA in full and it is of course up to you if you want to seek independent legal advice on the terms of the CFA. I would be happy to discuss this with you..."
"These rates are fixed until 30 April 2020. They will then increase on 1 May 2020 by 3% for any work done after that date and then by the same percentage on 1 May on every subsequent year, again in respect of work done after that date".
"Please do not hesitate me or Nicola should you have any queries. Please could you revert to me on the CFA as soon as you have a moment? I'm coming under pressure internally to raise the rates as these were only agreed for the initial period, although of course we agreed we would consider offering a CFA as we've now done. I am very happy to discuss what Acupay would prefer on a commercial level, if that would be helpful?"
"Overall I think the terms of the CFA make sense and are in line with what we have discussed. I have some questions and a small mark-up, which you will find in the attached PDF. Happy to discuss as soon as possible so we can finalize".
"The hourly rates that you are currently paying are 70% of standard rates for 2018. From today, these rates will increase to 70% of standard rates for 2019 which are identified as the "Basic Costs" in the Schedule to the CFA. The Standard Costs / Enhanced Costs will apply as provided for in the CFA."
"I have noticed an error in one of the charge-out rates in the Schedule to the CFA. It was incorrectly stated as a higher amount. We propose to amend it as per the manuscript amend in the attached, assuming you agree?"
"Hi Stef
I am sorry to chase, but my credit control team tell me the attached invoice for our work in January has not been paid – please could you check if this has got stuck in your systems somewhere?
Kind regards.
Ros"
"Hi Ros,
You are probably aware that 90% of our income comes from Italy. There has been a gradual slow down in the payments of our invoices by clients. This started several weeks before the current quarantine as people moved to remote working, and there were instances of breaks in communication between departments.
So we have been delaying payments to vendors and the delay you have seen is not an oversight. I know you and your colleagues put in a lot of excellent work in January so your invoice will be prioritized. We should be able to pay the week of March 30.
I apologize for only bringing this up now and for any inconvenience.
Stef"
"Hi Stef
Understood, the international situation is all rather difficult!
I am concerned that we have a CMC coming up that will require counsel to attend. We are liable for counsel's fees whether we get paid or not, and therefore our credit control keep a tight eye on invoices outstanding (as they don't want us to incur costs of counsel if we already have invoices outstanding). Let me speak internally and see what I can do.
Kind regards.
Ros"
"I spoke to Amy just now. What we could do is pay all the disbursements + 20% VAT and then pay the balance in 2 weeks.
Stef"
The Claimant's Case
"...a solicitor may make an agreement in writing with his client as to his remuneration in respect of any contentious business done, or to be done, by him (in this Act referred to as a "contentious business agreement" ) providing that he shall be remunerated by a gross sum or by reference to an hourly rate, or by a salary, or otherwise, and whether at a higher or lower rate than that at which he would otherwise have been entitled to be remunerated."
"Both parties enjoyed freedom to contract or not to contract and both parties exercised that freedom by contracting on the terms set forth in the written agreement and on no other terms. But the consequences in law of the agreement, once concluded, can only be determined by consideration of the effect of the agreement. If the agreement satisfied all the requirements of a tenancy, then the agreement produced a tenancy and the parties cannot alter the effect of the agreement by insisting that they only created a licence. The manufacture of a five-pronged implement for manual digging results in a fork even if the manufacturer, unfamiliar with the English language, insists that he intended to make and has made a spade."
"I turn therefore to the question of the district judge's decision as to whether the relevant agreement was indeed a CBA… His main reason is that it was not referred to anywhere as being a CBA. With respect, I do not think that that is necessarily relevant, and it is certainly not determinative. What matters is substance, not form. If the agreement fulfilled the criteria for a CBA then it would be one whether or not the parties labelled it as such. So far as it is part of his reasoning that the agreement does not indicate that…" (the solicitor) "…could be remunerated at a greater rate than normal, then that is both wrong and irrelevant. The agreement does provide for remuneration at a greater rate than normal in a difficult or complex case, and in any event it is a misreading of the section to suggest that such a departure from the norm is of the essence of a CBA. In referring to the possibility of a higher or lower charging rate than normal, what the section is doing is extending its ambit to include those cases, not confining its ambit to those cases".
"With regard to the fairness of such an agreement, it appears to me that this refers to the mode of obtaining the agreement, and that if a solicitor makes an agreement with a client who fully understands and appreciates that agreement that satisfies the requirement as to fairness. But the agreement must also be reasonable, and in determining whether it is so the matters covered by the expression "fair" cannot be re-introduced. As to this part of the requirements of the statute, I am of opinion that the meaning is that when an agreement is challenged the solicitor must not only satisfy the Court that the agreement was absolutely fair with regard to the way in which it was obtained, but must also satisfy the Court that the terms of that agreement are reasonable. If in the opinion of the Court they are not reasonable, having regard to the kind of work which the solicitor has to do under the agreement, the Court are bound to say that the solicitor, as an officer of the Court, has no right to an unreasonable payment for the work which he has done, and ought not to have made an agreement for remuneration in such a manner."
Conclusions
Consideration, and whether the Claimant Gained any Benefit from the CFA
The Definition of Success
Independent Advice
"…fundamental principle of equity that where a person stands in a fiduciary relationship to another, the fiduciary is not permitted to retain a profit derived from that fiduciary relationship without the fully informed consent of the other…"
"Given our close working relation with SH, and the presumption of trust, SH's words could have been read to convey a subtle sub-text -- a subliminal message which would have reduced the likelihood that we would seek outside independent legal review of the CFA…
'It is of course up to you if you want' (I took this to mean: [If you (Acupay) don't trust me (SH))]
'If you want to seek independent legal advice on the terms of the CFA' (I took this to mean: [please go to another lawyer and seek their advice, if you wish, but if you do, you will be messing with our relationship and questioning our ability to act in your best interests])…"
Full and Fair Exposition
Costs Estimates
Unfairness and Unreasonableness: Summary
Whether the CFA is a CBA
The Consequences of this Judgment
Summary of Conclusions