COURT OF APPEAL (CIVIL DIVISION)
ON APPEAL FROM MANCHESTER DISTRICT REGISTRY
MERCANTILE COURT
His Honour Judge Raynor QC (sitting as a High Court Judge)
7 MA 40020
Strand, London, WC2A 2LL |
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B e f o r e :
Vice-President of the Court of Appeal, Civil Division
LORD JUSTICE DYSON
and
LORD JUSTICE LLOYD
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Whittle Movers Ltd |
Appellants |
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Hollywood Express Ltd |
Respondents |
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WordWave International Limited
A Merrill Communications Company
165 Fleet Street, London EC4A 2DY
Tel No: 020 7404 1400, Fax No: 020 7404 1424
Official Shorthand Writers to the Court)
Mr Paul Chaisty QC (instructed by Nexus Solicitors) for the Respondent
Hearing date : 14th October 2009
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Crown Copyright ©
Lord Justice Waller :
The Facts
i) Hollywood were a subsidiary of United Cinemas International (UK) Limited (UCI) and prior to January 2006 undertook the distribution and warehousing services for the UCI cinema chain and Blockbuster Stores in relation principally to food and drink products and subcontracted the same to Trailers Limited (Trailers). In 2004 the Terra Firma Group purchased the UCI and Odeon cinema chains. Odeon products were distributed differently from those of UCI and what was envisaged was an integration of the operations.ii) The decision was that the distribution would take place through Hollywood, with Hollywood subcontracting the same to a third party. Hollywood thus invited tenders from entities including Whittle and Whittle were the successful tenderers. The invitation to tender was expressed to be "subject to contract" and clearly contemplated the preparation and execution of a formal written agreement. Express terms of the tender included the following:-
Clause 2.4 headed 'Acceptance of the Tender Response' included the following:"Tenderers will be notified by the Joint Procurement team of the outcome of the tender process at the earliest opportunity.An initial draft of a formal contract is referred to in Appendix 6 and included with this tender. The successful tenderer will receive as a part of this tender process, the final draft of the contract, which Odeon or UCI would like to enter into. Prior to completion of this contract a non binding 'Letter of Intent' confirming that Odeon and UCI wish to award a contract to the winning tenderer and a time line to complete the contractual negotiations, will be issued. Odeon and UCI may require the successful tenderer to start supplying products and services before these contractual negotiations are completed. The winning tenderer will be asked to finalise its suggested delivery schedule with the Odeon and UCI Senior Ops team prior to commencement date. The terms of such supply, however, will be subject to contract. The commencement date we are aiming for will be the second week in January 2006, subject to confirmation from the winning tenderer that all discussions with the present provider is completed with special reference to TUPE."In clause 2.6.2 it was provided:-"This tender creates no obligation upon Odeon and UCI to enter into any contract with any tenderer or any other person, and Odeon and UCI reserve their right to withdraw this tender at any time, without providing any reason to prospective tenderers . . ."Clause 2.6.3 stated:-"Following the non-binding Letter of Intent referred to in 2.4 above, a formal contract incorporating the terms of the successful Tender Response will be finalised, and once signed this Tender contract will supersede all prior documents and discussions in respect of the supply of logistics including this Tender and the Tender Response."Clause 2.6.4"The contract will be governed by English law, and will contain terms, conditions and warranties that address the topics normally covered in a long term supply agreement, including without limitation, maintenance of standards, termination, insurance, etc."iii) The judge described other terms of the invitation to tender and the Whittle's tender in the following way:-
"14….(c) It was stated in clause 1.2 that a one, three or five year contract would be awarded to the winning tenderer.(d) The tenderers were instructed to base their tenders on six specified assumptions relating to volumes and percentages of frozen products, although in the event the claimant never undertook the distribution of frozen products. They were asked to set out a separate structure for one, three and five year options.(e) Appendix 2 set out full particulars of over 130 cinemas in the UK and the Republic of Ireland for which deliveries were to be made, plus 4 Blockbuster sites. Appendix 3 listed the product lines.(f) Appendix 6 contained an initial draft of the formal contract, which was stated to form the "basis for contract negotiations". Clause 8.1 of that draft made provision for a fixed fee per contract year, and clause 8.2 made provision for an increase or decrease in that fee, consequent upon increase or decrease in the number of delivery points.15. On 28 October 2005 the claimant submitted its written response to the invitation. This again was expressed to be "Subject to Contract", and the following were its principal features:-(a) In its appendices were set out what were described as the claimant's "Fixed price matrices for a dedicated distribution service for 1, 3 and 5 year contracts".(b) It was stated that if successful, the claimant would hope to employ all Trailers' operating management and staff, making for a "seamless transition" in the distribution arrangements, the claimant stating as well that it would comply with the TUPE regulations (clause 2.1).(c) Appendix 1.2 set out the 5 year contract pallet rates, which are the most material for present purposes, by reference to annual volumes of 10,000, 15,000, 20,000 and 25,000 pallets, the pallet rate for 20,000 pallets being £46 or £920,000 per annum, and for 25,000 £44 per pallet of £1.1m per annum, this being the only instance of a £44 rate being quoted in the appendices, although £46 was also quoted as the pallet rate applicable to an annual volume of 25,000 for a three year contract. It will thus be seen that, not surprisingly, increases in volume and contract length resulted in lower tendered pallet prices. It was made clear in the appendices that the quoted prices were variable, having regard to changes in number of sites and product volumes."iv) There were negotiations during November 2005 during which Whittle were persuaded to tender for a six year contract and on a basis that involved undertaking to distribute the Blockbuster products for one year free of charge.
v) Further negotiations took place and ultimately on 29th November 2005 a letter of intent was issued in the following terms:-
"Letter of intent between Hollywood Express Limited ("HE") and Whittles Movers Limited ("Whittles") regarding provision of distribution servicesPlease accept this letter as confirmation of HE's intention to enter into contract with Whittles for the supply of distribution services.The implementation of this letter of intent is subject to the negotiation and execution of mutually satisfactory and legally binding documentation. The contract will be on the terms of the draft contract attached to HE's invitation to tender, amended to take into account the commercial details agreed during the tender process. The first draft of the contract will be issued by HE's legal team. For the avoidance of doubt, this letter of intent does not bind either party to enter into a contract for supply of distribution services, and any work undertaken by either party in anticipation of such contract shall be at that party's cost and risk . . ."vi) Mr Fleetwood for Whittle signed that letter. At this stage the date for commencement of the long term contract was 9th January 2006. [At the trial Mr Fleetwood gave evidence that he thought a long term contract had come into existence on 29th November. That evidence was unsurprisingly rejected].
vii) In December 2005 Mr Hobbs for Hollywood told Mr Fleetwood that Whittle could proceed with arrangements under "TUPE" for taking over the Trailer contracts. Although Mr Fleetwood's evidence was to the contrary, the judge found he agreed that this was at Whittle's risk and this is consistent with the letter of intent.
viii) On 2nd December there was faxed to Whittle a written "interim agreement" relating to distribution services previously carried out by Trailers in relation to 36 UCI cinemas and 4 Blockbusters and that is in contrast to the approximately 130 cinemas the subject of Whittle's tender. The interim agreement, which was signed and returned by Mr Fleetwood, provided as follows:-
"We write further to our letter of intent of 29 November 2005. That letter related to the tendered business of providing distribution services to the UCI/Odeon combined circuit. It is our present intention that this service will commence on 23 January 2006.As you are aware, HE's present provider of distribution services, Trailers limited, has given notice of termination to expire on 16 December 2005. This letter is to confirm our request that Whittles provides to HE an interim service between 16 December and the start of the new contract on the terms of the current agreement between Trailers Limited and HE as attached, save as follows."Four terms were then stated, and the document concluded:"This letter contains the entire agreement between us with respect to its subject matter and supersedes and cancels any prior representation, understanding and commitment (whether oral or written) between us with respect to its subject matter . . .If the above terms are acceptable, please countersign this letter agreement in the space provided below and fax it back to Samantha Barr, Commercial Counsel . . ."On 5 December 2005 Mr Fleetwood signed and returned the document, thereby again expressly confirming his agreement to its terms (p 200).ix) During December 2005 and January 2006 the drafting of the long term contract was continuing within UCI/Odeon/Hollywood and Whittle were supplying answers to points as they arose. At a meeting on 17th January delivery and loading schedules were agreed and Mr Fleetwood was told the draft contract should be agreed by Odeon/UCI that week.
x) On 18th January Mr Fleetwood was notified that a Mr Roberts had now "picked up" the contract negotiations and he asked for a meeting on 27th January, i.e. four days after the contract as it then was in draft provided for commencement. A meeting was in fact arranged for 3rd February at which Mr Roberts was to seek to understand "the commercial points before issuing the first draft of the contract." On 20th January or thereabouts it was appreciated within UCI/Odeon/Hollywood that because of the termination of Hollywood's lease the contract would not be for the full six years.
xi) On 23rd January, notwithstanding the lack of any written contract or indeed any draft contract, Whittle commenced performing the services that were the subject of their tender. The judge found that at this stage the contract terms were still being negotiated relying on correspondence dealing among other things with the fact that a six year contract was no longer on the cards. He indeed sets out matters still being negotiated in February and March.
xii) On 29th March the pallet volume was renegotiated to 22,500 at a price of £46 per pallet for a five and a half year contract.
xiii) Whittle had originally invoiced on the basis of what they thought was agreed as at 23rd January, i.e. a volume of 25,000 pallets at £44 per pallet, with Blockbusters free of charge for a year, a 2% tolerance over 25,000 and additional pallets at £41 per pallet. Following the meeting on 29th March the appellants varied their invoices to reflect what had by then been negotiated, i.e. 22,500 at £46 per pallet for a five and a half year contract and Blockbusters to be charged for.
xiv) A draft contract was only finally supplied by the respondents on 8th May 2006. The terms of that contract were then the subject of negotiation. There was a hiatus described by the judge in paragraph 67 and negotiations resumed in July. The detail of the negotiation is set out in the judge's judgment. It suffices to say that the judge accepted and it is not challenged that in a conversation on 27th or 28th September 2006 the parties were agreed as to all matters to be contained in the contract and on 3rd October Mr Fleetwood emailed Mr Roberts asking him to email "the proposed contract" to him for checking over. Mr Fleetwood chased for that contract by email of 17th October.
xv) No contract came because Odeon/UCI had decided to put Hollywood up for sale. Whittle were invited to submit a proposal for acquisition but that came to nothing.
xvi) By e-mail of 19th January Odeon/UCI told Whittle that "the contract had not been signed, only a letter of intent and an interim agreement at the end of 2005. The interim agreement was based on the old Trailers' contract which could be terminated by either side based on 6 months notice." On 24th January 2007 Mr Fleetwood protested, stating that as far as Whittle were concerned "a contract came into existence on 23rd January 2006 which replaced the interim arrangement . . . and we have been trading in accordance with the terms of that contract since that date . . . ".
xvii) Solicitors' letters were exchanged to which I will return. Ultimately by letter of 22nd May 2007, Hollywood gave six months' notice determining the interim agreement dated 5th December, the agreement they were asserting covered the relationship under which the appellants had been acting since the 23rd January 2006.
The judge's approach
"89. In this case I find that the intention of the parties at the time of the submission of the tender documents was that there should not be a legally binding contract for the tendered distribution services until the formal contract document had been drawn up, agreed and executed on behalf of the parties. So much it seems to me is plain from the express terms of paragraphs 2.4 and 2.6 of the Invitation to Tender, as confirmed by the terms of the letter of intent signed on behalf of the parties. That result indeed accords to my mind with common sense. What was contemplated was a long term contract worth millions of pounds, to be entered into by on one side with a subsidiary of a very substantial commercial organisation, the Odeon and UCI Group. It would be extraordinary, but not impossible, for such an arrangement to be made informally. The formal contract was of course never executed, and in those circumstances, there being no doubt about the initial intention, it seems to me that for there to be found to be a legally binding contract, it would have to be established that either it can be objectively ascertained that the initial intention has changed, or subsequent events have occurred whereby the non-executing party is estopped from relying upon the lack of execution.
90. A similar result would follow simply from the fact that the parties were agreed that negotiations were "subject to contract", that of course being a term of art. In that context, passages in the judgment of Lewison J in Confetti Records v Warner Music UK [2003] All ER (D) 61 are instructive. In paragraph 66 he stated:-
"In my judgment, the words 'subject to contract', at least in the field of land law, do have a definite and ascertained legal meaning. They are relied on everyday to prevent contracts coming into existence . . . although the phrase may have originated in the context of sales and leases of land, it has a more general application in commerce generally."
In paragraph 100 he stated:-
"In the ordinary way, once negotiations have begun 'subject to contract' that label governs all subsequent communications between the parties unless the label is expunged by express agreement or necessary implication."
The question thus on that basis is: has the claimant shown that the 'subject to contract' label has been expunged by express agreement or necessary implication."
"92. It seems to me that there are five issues that fall to me to be determined:
(a) Was a fixed term six year contract concluded on 23 January 2006?
(b) Alternatively, was a fixed term five and a half year contract concluded on 27 or 28 September 2006?
(c) If not, does estoppel assist the claimant?
(d) Absent a fixed term contract, what was the legal relationship governing the dealings of the parties after 23 January 2006? And
(e) If their dealings were carried out under an interim contract, how was it determinable, and, if on notice, was six months notice inadequate?"
"95. I am afraid that I regard the claimant's case in this regard as highly implausible and I reject it for the following reasons: first I am perfectly satisfied that there was no concluded fixed term contract on 23 January 2006. The formal contract envisaged by the tender documents had not been produced, and it is impossible to find that the intention that a formal fixed term contract should be executed before the parties would be bound had changed. There was no such agreement made expressly or, in my judgment, by necessary implication. On the contrary, the conduct of the parties after 23 January 2006 is consistent only, in my judgment, with the realisation that no such contract had been agreed and executed, and that it needed to be. I refer to Mr Fleetwood's memorandum of 2 February and the continuing negotiations thereafter, which are to my mind wholly inconsistent with there being already a binding six year contract as alleged, with merely voluntary concessions on the part of the claimant being given in order to keep good relations with the defendant so as to obtain a definitive document.
96. Nor am I satisfied that the parties, when viewed objectively, were agreed, even subject to contract, as alleged by the claimant. True it is that the essential terms of the claimant's offer were known, and that there was an agreement in principle regarding the first year volumes. However, I do not believe that on 23 January 2006 the defendant's representatives had ever agreed that the minimum volume, come what may over the following six years, would be 25,000. Mr Hobbs in paragraph 52 of his witness statement refers to the Odeon/UCI business as follows:-
"We were hoping for an agreement on a scale basis where things could be adjusted up or down giving us complete flexibility. The business did not stay static – we had cinemas closing, others opening, so it would never suit our business model simply to agree to any level of service that was set in stone."
97. In addition, I note that on 11 January 2006 Mr Fleetwood, at Mr Blackburn's request, supplied the completed spreadsheet details at page 1/309, which included pricing information in respect of volumes from 15,000 to 22,500 inclusive. Whilst I recognise that an agreement was eventually reached (I find subject to the execution of a formal contract) for a minimum fixed fee of £920,000 over the term of the agreement, based on a minimum volume of 20,000 pallets, I find that no such agreement had been reached in respect of a volume of 25,000 prior to or by 23 January 2006. As will be seen, I find that a perfectly workable interim contractual arrangement was entered into between the parties on 23 January, and I will set out its terms in due course."
"99. Again I reject this case. I find that at all times, viewed objectively, the parties proceeded on the basis that a formal fixed term contract had to be executed before the parties would be bound by such an arrangement. I find nothing in the evidence which would justify a finding that their initial intention had changed by the end of September, nor as will be seen, does estoppel assist the claimant here. All that occurred on 27 September was that the parties entrusted with the negotiations reached an agreement, but that I find was still subject to the execution of a formal contract, as I find Mr Fleetwood recognised when he asked for the "proposed contract" and chased for it thereafter on 17 October 2006."
Was the judge right in his conclusions as to long term contract?
Was there some other contract governing the period 23rd January 2006 to 24th November 2007?
"I now deal with what was the legal relationship governing the dealings of the parties from 23 January 2006 to 24 November 2007. The defendant (Hollywood)'s pleaded case is that the parties operated under the terms of the interim agreement dated 2 December 2005, varied so as to incorporate the actual pricing and service specifications agreed between them. Alternatively, they say that there was no contract in existence between the parties, but accept that the claimant was entitled to reasonable remuneration and on this basis say that the arrangement was either determinable forthwith or upon reasonable notice not being longer than six months. "
Criticism of the judge's approach
". . . it would, in my view, be contrary to principle to countenance the implication of a contract from conduct if the conduct relied upon is no more consistent with an intention to contract than with an intention not to contract. It must, surely, be necessary to identify conduct referable to the contract contended for or, at the very least, conduct inconsistent with there being no contract made between the parties. Put another way, I think it must be fatal to the implication of a contract if the parties would or might have acted exactly as they did in the absence of a contract."
Was it arguable that Hollywood had been unjustly enriched?
Is it open to Whittle to assert in the court of appeal "no contract" and seek a restitutionary remedy?
"If quasi contract were relevant (which it is not) then Whittle will be entitled to recharge for all the services it provided to your client at a proper rate (reflecting on this hypothesis the fact that there was no fixed term contract in existence expiring on 19th June 2011 at the earliest) and to recover damages to reflect proper amortisation of the capital costs incurred by Whittle (on the basis that the contract extended to 19th June 2011). Put simply, on your client's version of events, it has been grossly "unjustly enriched"." (See page 740).
"Whittle must be entitled to charge Hollywood for the difference between what Hollywood has presently paid since the commencement of delivery services to it on 23rd January 2006 and what would be the true market cost of those services were the contract one terminable on six months (or some longer period) of notice."
On being asked for further information in relation to that plea, Whittle's response was:-
"This is a quantum meruit or restitutionary claim based upon Hollywood having received services at below what should have been the true market cost of those services, were the arrangements between the parties truly terminable on six months' (or some longer) period of notice. In these circumstances Hollywood has been unjustly enriched by receiving delivery services at below their true market cost." (See page 195/6 of the bundle)
"2. A secondary issue may be, on Hollywood's case, whether there was any contract at all. However Hollywood's primary case appears to be that there was a contract – albeit one which Hollywood could terminate in manner in which it did.
3. In the alternative to its primary case, Whittle advances cases based upon (a) the proposition that any contract between the parties could only be terminated on reasonable notice and that six months' notice was most certainly not reasonable and (b) a quasi-contractual entitlement (it being Whittle's case that it supplied delivery services at a rate per pallet, which was appropriate only to a fixed term contract for at least five years, and that a far higher rate per pallet would properly have been chargeable had the relationship between the parties been one which could be terminated immediately or on six months' notice)."
"Finally there is the quasi-contractual claim. If there was no contract at all then this is a case of "anticipated contract" which did not materialise. Services have undoubtedly been delivered to and accepted by Hollywood. As indicated in Goff and Jones, The Law of Restitution 7th Ed 2007 at 26-007, the court, in these circumstances can order the recipient of the services to pay their proper value (see in particular the decision of Robert Goff J in British Steel Corporation v Cleveland Bridge & Engineering Co Ltd. . .). Hollywood must pay for the delivery it has received on a quantum meruit. A reasonable sum for the work done on the assumption there was no contract would, Whittle says, be £58 per pallet. In fact Hollywood paid a lesser rate . . . ."
"In short, C cannot establish that a contract was entered into between C and D beyond the initial interim agreement. Services were provided by C after 23/1/06 in the hope that a contract would be finally agreed. It was at all times clear that either party would be free to withdraw from the negotiations. C acted at its own risk. The risk was a commercial one which C was willing to take. The approach reflected in the early correspondence in November 2005 from C seems to have affected its overall attitude. C has seen a contract when no contract exists. It has chosen to ignore the basis on which it agreed that negotiations would proceed and the communications which have taken place."
"As at May 2007 D was entitled to bring the relationship to an end. So far as the interim agreement continued to apply to UCI Cinemas it could do so on six months' notice. Further, generally no contract existed between the parties, which prevented D from terminating the relationship. The parties knew and proceeded on the basis that no contract had come into operation. Either the six month term from the interim agreement was impliedly agreed or such a term arose from the convention of the parties. Any written interim agreement for the supply of services after 22/1/06 would be subject to an implied term of termination by reasonable notice. Six months was the agreed period for the interim agreement. There is no basis for C to fairly contend that longer than six months was appropriate. . . ."
"That . . . informs a number of issues . . . It informs the issue: was there a fixed term contract? It informs the issue, if my lord were not to find there was a fixed term contract but some other contract of the issue of reasonability of notice and if my lord were to find there was no contract at all – "
at which stage the judge intervened to say:
"I will not find that."
"Right, but can I just remind you, just for the avoidance of doubt for that final paragraph in the judgment that we bring the argument that we have a default of restitution, if I may? [The transcription, as Mr Bartley Jones submitted to us, appears to be a little garbled, but the sense is clear.]
"Mr Bartley Jones: Some other contract, yes, interim contract, to which we would ask two questions: Why and does it matter, because if there is that interim contract then the first theme I indicated means they are taking the price on the basis of a fixed term and I will come back to that. And the fourth possibility of course is there is no contract at all. Now –
The judge – nobody is going to be arguing for that.
Mr Bartley Jones: Nobody is going to be arguing that, though I would make the forensic point that the defendants' case does seem to have varied from time to time and
The judge: well I do not think it lies in your mouth necessarily to say that.
Mr Bartley Jones: Well my lord it does actually . . ."
"I'm going to find there is a contract
Mr Bartley Jones: Mm
The judge: I'm going to find that a contract came into existence on 23rd January and that, I think, is going to be now –
Mr Bartley Jones: Yes
The judge: - common ground, and the question is what are the terms of -
Mr Bartley Jones 'yes',
The judge - that contract, and then the question is - is there agreement of all the other terms, has that got any and if so what force.
Mr Bartley Jones: Yes
The judge: and that agreement crystalises at the end of September.
Mr Bartley Jones: Yes
The judge: That is the way I look at it.
Mr Bartley Jones: Yes, and that is the way my submissions are going to be framed, my lord. On the law, the self-evident point is that whether a contract has or has not arisen is a matter to be analysed objectively. . . . ."
"I agree, and it is common ground now between you and Mr Chaisty that a contract came into existence, not in the terms of the letter of intent, on 23rd January 2006.
Mr Bartley Jones: Yes, by what happened.
The judge: And I think it is going to be common ground as well that a contract came into existence on 23rd January, not in the terms of the interim agreement. Mr Chaisty is going to say that it was an interim contract but it is not on the terms set out in that document.
Mr Bartley Jones: Can I just finish here on the law, . . . ."
"My lord, the bullet points to start with before I go into the detail of our submissions is that there is no fixed term contract. Either between 23rd January and the end of November 2007 there was no contract or there was an interim contract, i.e. a contract which was pending the negotiations between the parties –
The judge: well, I'm going to find there was a contract.
Mr Chaisty – the formation of a fixed contract
The judge – I'm going to find there was a contract.
Mr Chaisty – well (inaudible) –
The judge: I'm open to the persuasion . . . well, I'm open to the argument that it was an interim contract.
Mr Chaisty: Yes . . ." (see page 1158 F-H)
"Well, either there was no contract and your lordship has made that point, with respect, or there was an interim contract pending negotiations of the kind it is clear what I mean by that.
The judge: An interim agreement for the provision of services –
Mr Chaisty: Yes. . ."
"That leaves only in our submission what is there in the middle of all of this after the 23rd January because we say there certainly was not a fixed term contract on any analysis. At best, either there was no contract, and the invitation to tender does say that the supply will be subject to contract, which might lead to the proposition that there is not a contract, or there is a contract and then the question is is it terminable, does it require notice? The words "subject to contract" in the tender might suggest that not even any notice is required, but I do not really need to argue that because we did give six months. We say we were not necessarily obliged to do so – we could probably have given a month or two months, but we gave six months."
Conclusion
Lord Justice Dyson :
Lord Justice Lloyd :